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Administrative Support Jobs in Oceanside, CA

Administrative Support Assistant I, EOPS (part-time)

MiraCosta College

Oceanside, CA

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JOB DETAILS
SALARY
SKILLS
Accounting, Accounting Software, Accreditation Standards, Administrative Skills, Analysis Skills, Audiovisual, Business Solutions, Calendar Management, Communication Skills, Community Relations, Customer Support/Service, Data Entry, Distribution Management, Diversity, Driver's License, Employee Assistance Plan, English Language, Establish Priorities, Hawaiian Language, High School Diploma, Illustrating Ability, Input/Output, Inventory Management, Inventory Reports, Loan Processing, Loans, Logistics, Marketing, Material Moving, Mathematics, Military, Payroll Administration, Procedure Development, Project Tracking, Project/Program Coordination, Public/Media/Press/Analyst Relations, Record Keeping, Reporting Skills, Spreadsheets, Staff Policies, Technical Support, Telephone Skills, Time Management, Training/Teaching, Tuition Fees, Tuition Reimbursement, University/School Policies, Volunteer Management, Willing to Travel
LOCATION
Oceanside, CA
POSTED
Today
Posting Details

Before applying, be sure to read the "Application Procedure" section below.

Posting Summary

Job Title
Administrative Support Assistant I, EOPS (part-time)

Type of Assignment
Classified/Staff

Assignment Category
Regular Position

Position Details

One regular, part-time position, 18 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be 8:00 am - 4:30 pm, Monday through Friday. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Schedule is subject to departmental needs and will be assigned during regular operating hours of 8:00 a.m. to 4:30 p.m.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite.

The District may consider an individual's request to temporarily reside outside the State of California or beyond the 200-mile limit on a case-by-case basis, provided it does not exceed 12 consecutive months.

Location City
Oceanside, Cardiff, and/or Carlsbad

Location State
California

Inclusion, Diversity, Equity & Accessibility (IDEA)

MiraCosta College is an Equal Opportunity Employer dedicated to fostering a diverse, inclusive, and equitable learning and working environment. We welcome candidates who share our commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA). Learn more about our values and initiatives on our IDEA website and in our IDEA policy.

We are committed to creating a racially just campus climate where all identities and cultures are respected and affirmed. MiraCosta actively works to close equity gaps for disproportionately impacted communities, including: Latinx/Chicanx, Black/African American, Native Hawaiian/Pacific Islander, Native American, LGBTQIA+, Veterans, Former Foster Youth, Adult Learners, and students from low socioeconomic status backgrounds.

As a Hispanic Serving Institution (HSI) since 2013, MiraCosta supports the success of Latinx and first-generation college students. We are also a veteran- and military-supportive institution and an Achieving the Dream Leader College.

The successful candidate will join a college that values community and equity, and offers robust, culturally responsive programming-including heritage month events and speaker series-through our Social Justice and Equity Center.

Explore our Mission, Vision, and Institutional Goals to learn more about our commitment to student success and inclusive excellence.

Salary Range
9

Compensation

Starting at $23,143.05 per year (range 9, step 1), with annual salary step increases up to step 5.

Benefits

MiraCosta College offers an array of benefits to eligible employees:

  • Vacation, Sick Leave, and up to 18 Paid Holidays
  • Retirement Benefits
  • Free & Confidential Employee Assistance Program
  • Wellness Program
  • Participation in the District's Early Retirement Program
  • Professional Development Opportunities
  • Tuition Fee Reimbursement


Position Term in Months
12

Application Procedure

To be considered for this position, you must upload all required documents directly into the online application system, complete the application process, and receive a confirmation number no later than 11:59 PM on the posted closing date.

1. Application in which you list all relevant experience. (Do not write "see resumé")

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

3. A current resumé or curriculum vitae summarizing your educational background and experience.

4. Transcripts of college coursework that provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. Click here to view a list of agencies approved by the California Commission on Teacher Credentialing. Transcripts or translations in English still require an evaluation to show the U.S. equivalence of your degree.

Applications will be reviewed for up to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Basic Function

When assigned to Extended Opportunity Programs and Services (EOPS): Process Textbook Loan Program applications, coordinate textbook distribution, maintain accurate inventory records, and compile reports on program utilization.

Distinguishing Characteristics

An Administrative Support Assistant I is distinguished from an Administrative Support Assistant II in that an incumbent in the latter class has more specialized knowledge of the functional area, maintains a variety of databases and systems, and processes financials and payroll for the assigned functional area.

California Driver's License Requirement Check

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Greet, direct and provide general information to students, faculty and staff; provide technical assistance and information to students, faculty and staff in person, over the phone and via email; provide information regarding department programs, services, policies, procedures and requirements; schedule appointments for department services through electronic systems.

2. Using standard office software, compose and/or type memoranda, correspondence, reports, agreements, contracts, marketing materials, presentations, spreadsheets, forms and other documents; respond to routine phone calls, correspondence and email inquiries regarding a variety of department matters.

3. Maintain physical and electronic records, filing systems and requests including records for tracking work orders, and student, medical, employment, personnel and financial records; archive files following defined processes and procedures.

4. Create, develop, maintain and update specialized and custom forms, databases, logs, files, records and reports to support technical work processes in areas of responsibility; design, develop and maintain spreadsheets requiring data interpretation and manipulation; track and maintain data and student outcomes and prepare for reporting.

5. Schedule appointments and make meeting arrangements; assist with setup and cleanup for various meetings and events; contact vendors for food orders, marketing materials, supplies and audio-visual equipment; handle other meeting and event logistics including soliciting volunteers and coordinating student workers.

Other Duties

1. Provide backup to other department staff as needed.

2. Contact campus police or custodial staff as needed.

3. Schedule facility use and room assignments by internal and external users and maintain facility use calendar; submit appropriate work requests; prepare invoices for external groups as required.

4. Provide work direction to student workers and temporary registration staff as assigned.

5. Perform related duties as assigned.

Knowledge of

1. Principles, practices, concepts and techniques used in customer service, public relations and community outreach.

2. Office administration practices and procedures.

3. The district's recordkeeping and general accounting systems, practices and procedures for processing information and interpreting input and output data.

4. Math and basic accounting techniques.

5. Operations, services and activities of a community college district.

6. Common student needs, issues and concerns applicable to area of assignment.

7. Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.

8. District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

9. Safety policies and safe work practices applicable to the work.

Ability to

1. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.

2. Establish priorities and work effectively and independently with many demands on time.

3. Analyze situations accurately and adopt effective courses of action.

4. Maintain confidentiality of district and student files and records.

5. Communicate effectively, both orally and in writing.

6. Understand and follow written and oral instructions.

7. Operate a computer and standard business software.

8. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

9. Establish and maintain effective working relationships with all those encountered in the course of work.

Education & Experience

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from high school or GED equivalent, and one year of clerical support experience; or
an equivalent combination of training and experience.

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications

Licenses & Other Requirements

Physical Effort

The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to various locations on and off campus as needed to conduct district business.

Emotional Effort

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions

Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours are required on an as-needed basis.

Posting Detail Information

Posting Number
S_26/27_003_P

Human Resources Contact Information
jobs@miracosta.edu or 760.795.6854

Job Close Date
08/10/2026

Open Until Filled

First Screening Date

Direct Link to Posting

About the Company

M

MiraCosta College

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