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Administrative Support Assistant (OA)

U.S. Army Corps of Engineers

Jacksonville, FL

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JOB DETAILS
SKILLS
Administrative Skills, Automation Systems, Budget Management, Calendar Management, Conduct Studies, Customer Support/Service, Database Administration, Federal Government, Fitness, Government, IRS (Internal Revenue Service), Legal, Microsoft Office, Military, Operations Management, Organizational Skills, Peace Corps, Prepare Correspondence, Problem Solving Skills, Record Keeping, Regulations, Staff Development, Staff Training, Standard Operating Procedures (SOP), Time Management, Training/Teaching, Typing, United States Army, United States Citizen, United States Department of Defense (DoD), Volunteer Experience
LOCATION
Jacksonville, FL
POSTED
6 days ago
Summary

About the Position: Provides advice on the interpretation and application of directives and instructions issued within the Division to determine the effect on present operations and eliminate conflict or duplication. Assists in analysis of problems arising from internaladministrative activities and assists in conducting studies to resolve problems and improve the efficiency and economy of operations. Assists management with preparing administrative Standard Operating Procedures.

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Duties

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  • Serves as Lead Administrative Assistant for Engineering Division.
  • Responsible for preparing office correspondence, routing for appropriate signatures/approvals, and providing responses to meet suspense dates.
  • Assists management in initiating and preparing Standard Operating Procedures (SOPs) concerning administrative operations.
  • Maintains current knowledge of administrative-related SOPs, regulations, and practices and conducts routine trainings to Division admin staff.
  • Maintains Division Chief's calendar and schedules appointments and meetings in accordance with instructions or chief's interest and commitments.
  • Serves as the Division POC for receiving and consolidating responses to incoming FOIA requests.
  • Serves as Training Coordinator for Engineering Division.
Requirements

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Conditions of employment
  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  • Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.
  • This position requires 5% TDY of the time.
Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
  • Current US Army Corps of Engineers (USACE) employees with competitive status
  • Current Civilian Employees of the Command
  • Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
  • Interagency Career Transition Assistance Plan
  • Land Management Workforce Flexibility Act
  • Military Spouses, under Executive Order (E.O.) 13473
  • Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
  • Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
  • Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
  • Priority Placement Program, DoD Retained Grade Preference Eligible
  • Veterans Employment Opportunity Act (VEOA) of 1998


In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes performing a variety of clerical and administrative work for an office, such as experience in using various office automation systems (MS Office), experience maintaining databases, tracking deadlines and suspense reports, and experience monitoring/tracking budgets (e.g. training, travel, and supply), time and attendance, submitting travel orders and vouchers, maintaining the office calendar, and records maintenance. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience aloneno substitution of education for experience is permitted.

You will be evaluated on the basis of your level of competency in the following areas:
  • Clerical
  • Customer Service
  • Training and Employee Development
  • Writing
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Additional information
  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
  • Direct deposit of pay is required.
  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
  • This is a(n) 51 Career Field position.
  • Multiple positions may be filled from this announcement.
  • Salary includes applicable locality pay or Local Market Supplement.
  • When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit for more information.
  • Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest.
  • Recruitment/relocation incentive may be authorized.


Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.



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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

About the Company

U

U.S. Army Corps of Engineers

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