Administrative Support

Join the transformative team at City of Hope, where we''re changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

This role is under general supervision, provide intermediate to senior level secretarial support to the department Manager, Director and professional staff.

As a successful candidate, you will:

• Answers telephones, screens and routes callers and visitors, takes messages and provides routine information to callers. Responds to routine requests for information. Refers more complex requests to appropriate staff member.

• Composes letters and memoranda from dictation and verbal direction or from knowledge of City of Hope policy or procedures. Takes and transcribes dictation, sometimes of a confidential nature. Formats, types and edits a variety of complex or technical material, including correspondence, memos and reports.

• Arranges appointments and meetings; coordinates meeting and agenda materials, may take and prepare minutes for department staff meetings.

• May coordinate travel arrangements through travel service or direct contact with airlines, hotels, etc.

• Routes and answers correspondence as directed.

• Establishes and maintains department files.

• Processes invoices and initiates check requests.

• Inventories and orders office supplies as necessary.

• Prepares and updates recurring and routine internal reports. Collects and verifies data

Your qualifications should include:

• High School or equivalent. Experience may substitute for minimum education requirements.

• Three years responsible secretarial or clerical experience in a professional environment.

• Computer experience necessary.

• Preferably: Background in Microsoft preferred.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE.

Additional Information:

• This position is represented by a collective bargaining agreement.