Administrative Support, Reception

The Administrative Support, Reception role is responsible for the reception area of the Mid/Downstream and Lab (MDL) Service Area building. In addition, the position leads the procurement process, ensures office supplies are stocked, handles domestic and international shipping, and provides catering for meetings and guests in the Dublin, OH office.

This position is in our Dublin, OH office (5 days a week)

What you''ll do:

• Greet and brief visitors on the safety requirements of the facility and ensure they sign-in and sign-out.
• Answer phone and direct calls.
• Handle mail and deliveries, including domestic and international shipping needs of the facility.
• Order meals for company breakfasts and lunches.
• Ensure office supplies are adequately stocked and maintain order in the supply rooms.
• Create requisitions to create Purchase Orders (POs) as requested by office personnel and ensure compliance with company policies and procedures.
• Process invoices to include correct project or overhead code.
• Order supplies and reconcile charges made to the company credit card.
• For new hires, coordinate with employees for on-boarding documentation in compliance with company policy.
• Incorporate use of CoPilot for efficiency improvements.
• Keep MS Outlook and Teams open and respond promptly to requests to acknowledge receipt and provide feedback on estimated time of completion.
• Other administrative tasks, as requested.

About Energy Systems

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.

What is Required

• High school graduate

• Demonstrated proficiency with procurement and shipping systems, such as Basware

• Thorough commitment to operational excellence and internal and external customer service

• Strong written and verbal English communication skills

• We conduct pre-employment drug and background screening

What is Preferred

• Proficiency with MS Office (Word, PowerPoint, Excel, Teams, and SharePoint)
• Ability to thrive in a fast-paced, high-performance, collaborative environment as a team player and take ownership in solving problems and/or finding solutions

Immigration-related employment benefits, for example visa sponsorship, are not available for this position

#LI-DNI

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts - FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Employer-paid, therapist-led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short-term, and long-term disability benefits
• Education reimbursement program
• Flexible work schedule with hybrid opportunities
• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Volunteer time off (VTO) paid by the company
• Career advancement opportunities

Benefits vary based on position, tenure, location, and employee election

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodation will be addressed confidentially.

For more information :

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts - FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Employer-paid, therapist-led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short-term, and long-term disability benefits
• Education reimbursement program
• Flexible work schedule with hybrid opportunities
• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Volunteer time off (VTO) paid by the company
• Career advancement opportunities

Benefits vary based on position, tenure, location, and employee election

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodation will be addressed confidentially.

For more information :

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal