Administrative Support Specialist

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 012045 NC Salary Grade Equivalency NC10 Classification Title Admin Support Specialist - Advanced Working Title Administrative Support Specialist Salary Range $40,665 - $50,346 Anticipate Hiring Range $40,665 - $50,346 FLSA Status Non Exempt Division Student Affairs Department Counseling & Health Serv (Adm) Work Unit Wellness Promotion Work Schedule

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

This position provides high-level administrative and operational support to the Director and staff of the Center for Wellness Promotion (CWP). The role is responsible for coordinating a broad range of administrative, business, financial, and customer service functions that support the daily operations of the department. Duties include financial administration, business process management, records management, inventory tracking, student employee administration, payroll support, event coordination assistance, and departmental communications.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The position serves as a key resource for the department by:

• Managing departmental financial transactions.
• Processing travel authorizations and reimbursements.
• Coordinating student hiring and personnel-related actions.
• Reconciling financial records and expenditures.
• Maintaining departmental databases and operational records.
• Assisting with the planning and execution of departmental programs, events, and initiatives.
• Providing customer service and serving as the primary point of contact for students, visitors, and campus partners.
• Attending departmental meetings and contributing to operational decisions that impact the department.
• Processing e-commerce transactions and credit card deposits.
• Performing a variety of administrative and business functions necessary to support the effective operation of the Center for Wellness Promotion.

Other Work Responsibilities

• Other duties as assigned by the Director and/or the CWP Leadership Team.

Departmental Preferred Experience, Skills, Training/Education

• Clerical experience or work in an administrative setting.
• Experience providing administrative support to a college or university department.
• Knowledge of and experience with the following: Concur, 49er Mart, Banner, and Excel is preferred.

Necessary Licenses or Certifications Work Location Center for Wellness Promotion Posting date 06/11/2026 Closing date 06/25/2026 Proposed Hire Date 07/20/2026 Contact Information Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?

• Yes - I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience

• No - I do not have at least a high school diploma /GED and at least one year of related office experience.

• • Do you have professional administrative experience working in a college and/or university setting?

• No

• Yes

• • Do you have knowledge and experience with 49erMart, Concur, Google Workspace, and Microsoft Applications? Please describe your knowledge and experience.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest

Optional Documents