Advancement Services Coordinator

Job Title: Advancement Services Coordinator

Department: Advancement Services

Reports to: Director, Advancement Services

Status: Full-time, Benefit Eligible

Rate: $22.36 hourly

Location: Lisle Campus

Position Summary: Responsible for the entry and accuracy of all gifts and pledges into the Raiser's Edge NXT system, processing matching gifts and payroll deductions and generating daily batch reports. Enter and maintain alumni and donors' data. Run and distribute basic reports. Process and send out donor thank you letters and receipts.

Essential Job Responsibilities:

1. Receive, analyze, and process gifts of cash, checks, credit cards, online gifts, bank drafts, in-kind, pledges, stocks, matching gifts, and payroll deductions. Research any missing information and communicate with Advancement colleagues, other departments, and donors to determine the proper way to deposit and designate gifts as needed. Set up new designation numbers and appeal codes in Raisers Edge and coordinate with the Finance Department to allocate to the proper budget account. Generate and process Gift Check Deposits to the WinTrust Bank Gift Account and run Deposit Detail Reports. Prepare daily batch reports. Create and upload e-files of all posted gift documentation and daily batch reports. Perform a routine reconciliation check with Raisers Edge and Authorize.net online payment gateways. Support supervisor in reconciling and exporting Raisers Edge gift data for the Finance Dept. to post to budget accounts for month-end close.

2. Export and combine data from eTeamSponsor and Authorize.net to generate, reconcile, and process online gift batches for Athletic campaigns. Communicate with Donor, Athletic Dept. and Finance Dept. to resolve eTeamSponsor credit card disputes.

3. Schedule and maintain a system of recurring gifts ensuring timely annual acknowledgements.

4. Prepare and issue combined Gift Receipts and Thank You letters. Update donor records accordingly.

5. Maintain a system of matching gift companies as well as donor-advised fund organizations. Communicate with coordinators at corporations as needed.

6. Create new constituent records, research, and update data in Raiser's Edge. Work on data integrity projects.

Other Functions:

1. Assist in defining and documenting policy and procedures

2. Support interpretation of IRS rules and regulations for charitable giving

3. Utilize available research tools to conduct basic research and prospect identification searches as required.

4. Assist in departmental projects and events when applicable.

5. Other duties as assigned by the Director.

6. Create team meeting agendas and take team meeting notes.