AP Specialist

Accounts Payable Specialist

Our client is a growing organization in the construction industry seeking an experienced Accounts Payable Specialist to join their accounting team. This is an excellent opportunity for someone who enjoys a fast-paced, high-volume environment and takes pride in accuracy, organization, and building strong relationships with vendors and internal teams.

The ideal candidate will have hands-on experience managing a high volume of invoices, reconciling vendor statements, and resolving discrepancies. Experience within construction, project accounting, or a similarly complex environment is highly preferred.

Job Details

• Employment Type: Full-time

• Work Environment: Onsite

• Compensation: $60,000 - $70,000 annually

• Schedule: Standard daytime business hours, approximately 40 hours per week, with occasional overtime during busier periods

Responsibilities

• Process a high volume of accounts payable invoices accurately and efficiently

• Code and allocate invoices to the appropriate projects, departments, and accounts

• Review invoices for accuracy, proper approvals, and supporting documentation

• Match invoices with purchase orders and receiving documentation, as applicable

• Prepare and process vendor payments via ACH, check, and credit card

• Reconcile high-volume vendor statements and research discrepancies

• Follow up on missing invoices, purchase orders, approvals, and supporting documentation

• Maintain positive working relationships with vendors and resolve payment-related questions

• Communicate regularly with internal departments and operational teams regarding invoices and payment status

• Perform accounts payable-related credit card and bank reconciliations

• Maintain accurate, organized, and audit-ready AP records

• Assist with month-end close activities related to accounts payable

• Provide documentation and support for audits as requested

• Assist the broader accounting and finance team as needed

Qualifications

• 2+ years of accounts payable experience, preferably within a high-volume environment

• Demonstrated experience processing a significant volume of invoices

• Construction, project accounting, or similar industry experience preferred

• Strong understanding of accounts payable processes and basic accounting principles

• Experience with ERP or accounting systems

• Proficiency with Microsoft Excel and other standard Microsoft Office applications

• Strong attention to detail and accuracy

• Excellent organizational and time-management skills

• Strong analytical, critical-thinking, and problem-solving abilities

• Resourceful and comfortable researching and resolving discrepancies independently

• Strong written and verbal communication skills

• Ability to collaborate effectively with accounting, finance, operations, and external vendors

• Ability to appropriately handle confidential financial information

Ideal Candidate

Our client is looking for someone who thrives in a busy environment and enjoys taking ownership of their work. The successful candidate will be:

• Positive, collaborative, and dependable

• Comfortable working autonomously while being part of a close-knit team

• Proactive in identifying and resolving issues

• Comfortable managing competing priorities and a high transaction volume

• An effective communicator who can build strong relationships across the organization

• Interested in joining a hardworking, team-oriented environment

Benefits

Our client offers a competitive benefits package that includes:

• Medical, dental, and vision insurance

• 401(k) with employer match

• Paid time off

• Flexible spending account

• Life insurance

• Opportunities for professional growth and advancement

Pay Details: $60,000.00 to $70,000.00 per hour

Search managed by: Austin Pellissier

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.