AP Specialist

Accounts Payable Specialist (Full Cycle)

Location: Mission Viejo, CA (On-Site)
Schedule: Monday-Friday, 8:00 AM - 4:30 PM
Hours: 40 hours per week (No Overtime)
Reports To: Accounting Manager

Position Overview

We are seeking a detail-oriented and dependable Accounts Payable Specialist to manage the full-cycle accounts payable function for a fast-paced manufacturing organization. This individual will be the sole Accounts Payable professional on the accounting team and will be responsible for processing a high volume of vendor invoices while ensuring accuracy, compliance, and timely payments.

The ideal candidate will have experience in a manufacturing environment, strong organizational skills, and the ability to independently manage the entire AP process. Experience with Microsoft Dynamics GP (Great Plains) is highly preferred.

Key Responsibilities

• Perform full-cycle accounts payable processing from invoice receipt through payment and filing.
• Process and code 500+ invoices per month accurately and efficiently.
• Match purchase orders, receiving documents, and vendor invoices.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to vendor inquiries and maintain positive supplier relationships.
• Maintain accurate vendor records, including W-9s and payment information.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Monitor AP aging and ensure timely payment of approved invoices.
• Support annual audits by providing requested documentation and schedules.
• Maintain organized digital and physical AP records.
• Identify opportunities to improve AP efficiency and internal controls.
• Partner with Purchasing, Receiving, and Operations teams to resolve invoice and PO discrepancies.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Manufacturing industry experience required.
• Experience processing high-volume invoice transactions (500+ invoices monthly).
• Strong understanding of three-way matching (PO, receiving, and invoice).
• Experience with ERP systems; Microsoft Dynamics GP (Great Plains) preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines with minimal supervision.
• Excellent communication and problem-solving skills.
• Ability to work independently as the sole Accounts Payable resource.

Preferred Qualifications

• Experience supporting month-end close processes.
• Familiarity with inventory and manufacturing-related AP transactions.
• Experience working in a paperless or electronic invoice processing environment.

Success Factors

• Highly organized and self-motivated.
• Able to manage a high-volume workload while maintaining accuracy.
• Strong sense of ownership and accountability.
• Team-oriented with excellent internal and external customer service skills.
• Comfortable working independently and taking initiative to resolve issues.