AP Specialist

Accounts Payable Specialist

Job Type: Full-Time

Schedule: Monday-Friday

We are seeking a detail-oriented Accounts Payable Specialist to join our growing team. This individual will play a key role in ensuring accurate and timely processing of vendor invoices while maintaining positive relationships with both internal departments and external vendors. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Process vendor invoices accurately and timely within the company's ERP system.
• Review invoices for proper approvals, coding, and supporting documentation.
• Monitor and respond to Accounts Payable email inquiries from vendors and internal stakeholders.
• Research and resolve invoice, purchase order, and receiving discrepancies.
• Communicate with vendors regarding payment status, account questions, and invoice issues.
• Collaborate with Purchasing, Receiving, Operations, and other departments to obtain information required for invoice processing.
• Assist with vendor statement reviews and account reconciliations.
• Maintain accurate vendor records and ensure supporting documentation is properly filed and retained.
• Support month-end closing activities by ensuring invoices are processed and recorded within designated timelines.
• Follow established Accounts Payable policies, procedures, and internal controls.
• Assist with special projects and other accounting or administrative duties as assigned.

Qualifications

Required Qualifications

• High school diploma or GED required.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to work independently while managing multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook and basic Microsoft Excel functions.
• Comfortable with data entry and working within ERP systems.

Preferred Qualifications

• 1+ years of Accounts Payable, accounting support, or administrative experience.
• Experience processing high-volume invoices.
• Familiarity with purchase orders, invoice matching, and account reconciliations.
• Experience working in an ERP system.
• Associate's degree in Accounting, Finance, Business Administration, or a related field is a plus.

Skills & Competencies

• Strong problem-solving and analytical abilities.
• Ability to prioritize workload and meet deadlines.
• Customer-service mindset when supporting vendors and internal departments.
• Ability to maintain confidentiality and handle sensitive financial information.
• Excellent follow-up and communication skills.

Pay Details: $20.00 to $25.00 per hour

Search managed by: Victoria Daggett

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.