Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is successful in a deadline-driven, high-volume accounting environment and is responsible for managing a large volume of vendor invoices and payment transactions each month while maintaining accuracy and efficiency.

DUTIES & SCOPE:

· Review and reconcile vendor invoices against purchase orders, validate pricing, tax calculations, quantities, and billing details, and coordinate adjustments or credits when discrepancies are identified.

· Investigate invoice variances by distributing supporting documentation to the appropriate stakeholders, collaborating with purchasing and operational teams to resolve outstanding issues.

· Receive and organize vendor invoices submitted electronically, route documents for approval, enter transactions into the accounts payable system through imaging and workflow processes, and manage payment holds as necessary.

· Process and monitor recurring expenditures, including utility expenses, fuel card charges, lease obligations, and other operational costs; reconcile statements and record transactions accurately within the accounting system.

· Maintain adherence to month-end and quarter-end deadlines, ensuring expenses are recorded promptly and financial information remains current and complete.

· Build and maintain strong working relationships with vendors and internal departments through professional, customer-focused communication.

· Support internal and external audit activities by gathering documentation, responding to inquiries, and providing accounts payable records as requested.

· Obtain vendor account statements, reconcile outstanding balances, identify missing invoices, and coordinate approval and processing of unresolved items.

· Ensure compliance with established accounting procedures, financial controls, and industry-standard accounts payable practices.

QUALIFICATIONS:

· Minimum of 5 to 7 years of accounts payable experience required; prior experience within construction, real estate, architecture, engineering, or similarly project-driven industries is strongly preferred.

· Highly detail-oriented with strong organizational skills and a proactive approach to managing responsibilities.

· Demonstrated ability to perform effectively in a fast-paced, transaction-heavy environment with substantial invoice processing volumes.

· Strong experience utilizing ERP and integrated accounting systems for invoice management, payment processing, and reporting.

· Ability to work independently with minimal supervision while also contributing effectively within a collaborative team environment.