Assistant Office Manager – Midtown NYC (Hybrid)

SourcePro Search is seeking a detail-oriented Assistant Office Manager to provide high-level administrative support. This role reports directly to the Office Manager while collaborating with managing partners on administrative reporting. Enjoy a hybrid work environment, expected in-office 3 days a week. Salary up to $90K.

Key Responsibilities:

• Assist with monthly billing, including posting client expenses in Timeslips and QuickBooks, and preparing client bills using LEDES1998.
• Manage accounts payable, receivable, collections, bank deposits, and trust fund accounts.
• Communicate with vendors about invoices and account status.
• Process expense reimbursements and assist with HR and benefits administration.
• Support onboarding, training, and development of new employees.
• Handle file and document management using FileVine.

Ideal Candidate Will Bring:

• 3-5 years of law firm administration experience.
• Proficiency in QuickBooks, Microsoft Outlook, Word, and Excel; familiarity with Timeslips and legal billing software is a plus.
• Strong communication skills, discretion with confidential information, and meticulous attention to detail.
• Highly organized, with the ability to multitask and work independently under pressure.
• Experience in benefits or HR administration is advantageous.

Why Join Us?
Collaborate with a professional and supportive team in a hybrid work setting. Develop your career in a respected law firm with opportunities to grow.

 Apply today to take the next step in your career!
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