Confidential Construction Billing / Accounts Receivable Specialist
Our growing client in Central Florida is seeking a detail-oriented billing professional to support project billing and accounts receivable activities. This role focuses on contract review, project setup, change order processing, and accurate invoice submission through customer/contractor portals. If you enjoy working in a fast-paced environment, managing multiple priorities, and keeping billing documentation organized and audit-ready, wed like to hear from you.
Key Responsibilities
- Review sales orders against customer contracts and confirm billing requirements.
- Set up projects in NetSuite (or similar ERP) and process change orders.
- Prepare milestone invoices and AIA G702/G703 payment applications (including schedules of values and retainage, as applicable).
- Submit invoices through contractor portals (including Textura, SupplyPro, and Procore) and track progress through payment.
- Request and maintain Certificates of Insurance (COIs), track OCIP enrollment/reporting requirements, and manage lien waivers and releases.
- Complete customer/vendor setup packets and assist with credit card payment processing as needed.
- Maintain accurate billing records and supporting project documentation.
- Assist with accounts receivable activities and month-end processes.
- Perform other duties as assigned.
What Were Looking For
- Working knowledge of AIA payment applications, schedules of values, and retainage.
- Experience with construction billing portals, lien waivers, and COIs.
- Strong proficiency in Microsoft Excel, Outlook, and Adobe Acrobat.
- Excellent attention to detail and commitment to accuracy.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Quick learner with a professional, customer-focused approach and strong organizational skills.
Preferred Qualifications
- 2+ years of experience in construction billing, accounts receivable, and/or project accounting.
- Experience with NetSuite or similar ERP/accounting software.
- Solid understanding of the accounts receivable cycle and month-end processes.
- Comfort learning new systems/software and adapting to changing processes.
Why Join Us
- Stable, process-driven role supporting active projects
- Collaborative team environment with clear priorities and deadlines
- Opportunity to deepen construction billing and portal expertise
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