Billing & Office Coordinator

Company: Residential and commercial real estate firm, Long Island

Compensation: $32 to $34 per hour, depending on experience. No benefits.

Job Location: Syosset, NY. Fully on-site, Monday to Friday.

Role Summary

Our client is a real estate firm in Syosset that has been in business for over 55 years. They own and manage residential and commercial buildings, and they need a Billing & Office Coordinator to keep tenant accounts accurate and current.

About 70% of your day goes to accounts receivable. You will create invoices, send statements, collect payments, post them to the right accounts, and calculate taxes on invoices, all in QuickBooks Desktop.

The rest of your time goes to tenants. You will answer their questions, take in complaints, and make sure each issue gets to the right person and gets resolved.

Responsibilities

• Create and send tenant invoices for residential and commercial properties in QuickBooks Desktop.
• Calculate and apply the correct taxes on invoices.
• Send monthly statements and follow up on open and late balances.
• Collect payments, post them to the correct tenant accounts, and prepare deposits.
• Keep tenant ledgers reconciled so every balance is right.
• Answer tenant calls and emails about billing, building issues, and complaints, and route each one to the right person.

Qualifications

• 2 or more years of accounts receivable or billing experience.
• Hands-on QuickBooks experience. QuickBooks Desktop is strongly preferred.
• Accurate with numbers, payment posting, and tax calculations.
• Patient and clear on the phone and by email, including with frustrated tenants.
• Organized enough to keep a high volume of accounts straight.
• Property management or real estate billing experience is a plus.

Why apply for this position?

• Over 55 years in business. This is a stable company with steady work.
• Monday to Friday daytime hours. No nights, no weekends.
• Billing is the core of the job, with enough tenant contact to keep the day varied.
• A small office where your work gets noticed and counted on.

EEO Statement

Our client is an Equal Opportunity Employer. They welcome applicants of every background and are committed to an inclusive workplace.