Billing Specialist

Billing Specialist / Accountant
Finance Department | Red Clay Consulting (RCC Global, LLC)
Reports To: Assistant Controller, Finance
Position Type: Full-time, Exempt
Schedule: Monday to Friday, 9:00 a.m. to 5:30 p.m.
Location: Dunwoody, GA (Hybrid: 2 to 3 days in office, remaining days remote)
About Red Clay Consulting
Red Clay Consulting is a technology consulting firm for the utilities industry, specializing in Oracle meter-to-cash implementations across the United States and Canada. Our Finance team supports a project-based business, and our people are central to everything we do.
Position Summary
The Billing & Collections Specialist links Finance and Delivery and owns the project invoicing cycle: preparing accurate invoices, releasing them on time, and driving past-due balances to collection. Strong systems skills are essential, as you will become a power user of Kantata and Dynamics 365 Business Central. An accounting background and billing experience are preferred.
Responsibilities
Customer Billing

• Prepare and release periodic project invoices (time-and-materials, fixed fee, milestone) based on approved time and expense data and contract terms, following internal review
• Partner with Project Management and Delivery teams; track and communicate pending and outstanding invoices to Delivery Operations
• Record invoices, adjustments, and credit memos in Business Central, coordinating with Accounting for accurate, timely entry

• Serve as the primary escalation point for past-due invoices, partnering with project and account management
• Monitor AR aging and follow up regularly with customers
• Resolve invoice discrepancies and disputes
• Report collection status to the Assistant Controller and Delivery leadership

• Become a power user of Kantata (formerly Mavenlink) and Business Central, with a solid understanding of project setup and data flow
• Build and maintain reports on billing, unbilled revenue, and AR aging
• Verify data accuracy across systems, recommend automation and process improvements, and ensure policy compliance
• Serve as a resource for internal customers on billing and system questions

• Accounts Payable: Process vendor invoices and payments, reconcile AP transactions, and maintain vendor files
• Expense Management: Back up Ramp expense review and reimbursements
• General Ledger: Assist with bank, credit card, and prepaid reconciliations, journal entries, and month-end close

• Accounting background (Associate's or Bachelor's degree)
• 2+ years of billing experience, ideally project-based or T&M
• Advanced Excel; proficiency in Outlook, Word, and SharePoint
• Strong attention to detail, accuracy, and work ethic
• Excellent communication and follow-up skills
• Organized and autonomous; manages multiple priorities
• Ownership, initiative, and willingness to pitch in

• Systems savvy; quickly masters new business applications
• Collections or accounts receivable experience
• Dynamics 365 Business Central, Kantata, and Power BI
• Professional services or technology company experience
• GAAP, month-end close, Ramp, and multi-entity operations

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