We are looking for a highly motivated Business Administrative Associate I to join our Business Operations team!
This is an onsite full-time Monday-Friday contracting position based in our Fremont CA office.
How You'll Contribute
- Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management review
- Order and manage company SWAG
- Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
- Manage company travel arrangements and associated reporting
- Monitor the Company's voice message system and greet/escort guests
- Activate/deactivate access cards in the security system and create photo ID badges
- Manage employees' onboarding and offboarding process
- Manage incoming and outgoing mail and packages
- Manage the maintenance of a neat and orderly office environment
- Manage company Certificate of Insurance (COI) process and vehicle policy programs
- Manage employee timecard process
- Support company customer or external business partner visits Assist in scheduling business meetings and candidate interviews
- Assist in managing the Company's facilities and certain office/breakroom equipment and coordinating with facility team and related vendors
- Other job duties as requested
Qualifications, Skills, Knowledge & Abilities
- Associate degree
- 2-3 years of office administrative experience is required
- Tech-savvy, be able to use computer and systems proficiently, including Microsoft Office Suite and data entry
- Highly organized and strong time management skills
- Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
- Be able to demonstrate good communication and interpersonal skills
- Be detail-oriented with focus on accuracy
- Ability to read and interpret documents
- Regular, consistent and punctual attendance
- May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)
This contracting position offers an hourly pay rate between $27/hour and $30/hour, and your actual base pay will depend on your skills, qualifications, experience, and location.
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