Mazda & Volkswagen of Thousand Oaks
Automotive Experience Welcome | Full-Time
Mazda & Volkswagen of Thousand Oaks is looking for a motivated, organized, and detail-oriented Office Administrator to join our growing team. If you have automotive dealership experience—or experience in a fast-paced office environment—we want to hear from you!
This is an excellent opportunity for someone looking to build a long-term career with a respected dealership group known for exceptional customer service and a collaborative work environment.
What You'll Do
As an Office Administrator, you'll play a key role in keeping our dealership operations running smoothly by supporting the accounting, sales, and administrative teams.
Your responsibilities may include:
- Process vehicle paperwork accurately and efficiently.
- Assist with title and DMV documentation.
- Verify deals and ensure all required documents are complete.
- Data entry and maintaining electronic and physical records.
- Answer incoming calls and direct customers professionally.
- Support accounting functions, including filing, scanning, and invoice processing.
- Assist with accounts receivable/payable as needed.
- Coordinate with sales, finance, service, and management teams.
- Provide exceptional customer service to customers and business partners.
- Perform general office and administrative duties to support daily dealership operations.
What We're Looking For
- Previous automotive dealership experience is a plus but not required.
- Title, registration, DMV, accounting, or office administration experience is highly desirable.
- Strong organizational and multitasking skills.
- Excellent attention to detail and accuracy.
- Positive attitude with strong communication and customer service skills.
- Comfortable using Microsoft Office (Word, Excel, Outlook).
- Experience with dealership management software (CDK, Dealertrack, Reynolds & Reynolds, Tekion, etc.) is a plus.
- Ability to work independently while contributing to a team-oriented environment.
- High school diploma or equivalent required.
Why Join Mazda & Volkswagen of Thousand Oaks?
We believe our employees are the key to our success. We offer a supportive workplace where you can grow professionally while working with two of the industry's most respected automotive brands.
Benefits Include
- Competitive pay based on experience
- Medical, Dental & Vision Insurance
- 401(k) with company match
- Paid Time Off & Paid Holidays
- Employee discounts on vehicles, parts, and service
- Career advancement opportunities
- Ongoing training and professional development
- Friendly, team-oriented work environment
Join Our Team
If you're dependable, detail-oriented, and ready to grow your career in the automotive industry, we'd love to meet you. Whether you have dealership experience or transferable office administration skills, we encourage you to apply today and become part of the Mazda & Volkswagen of Thousand Oaks family.
Mazda & Volkswagen of Thousand Oaks is an Equal Opportunity Employer and values diversity in the workplace.