CoMotion Labs Operations Coordinator

Job Description

CoMotion Labs has an outstanding opportunity for an Operations Coordinator (Administrative Assistant 3 NE S SEIU 925 Non Supv) to join their team.

About this Opportunity

Reporting to the Director, CoMotion Labs, the Operations Coordinator provides complex administrative and operational support across CoMotion Labs' incubator network. This role ensures smooth space operations, member services, and day-to-day office and site functions. This position also receives operational guidance, work direction, and priority setting from the Life Science Manager.

The Operations Coordinator is a key point of contact for members, guests, vendors, and internal partners, playing a critical part in maintaining a welcoming, well-run environment across multiple locations. The right person in this role is comfortable with variety, takes initiative in a fast-moving environment, and brings a consistent customer-service orientation to everything they do.

This is a full-time, in-person position based primarily at Fluke Hall, with one scheduled day per week at the Startup Hall - Tech+ location, and additional coverage at other CoMotion Labs sites as operational needs arise.

Key Responsibilities

• Space & Member Experience - 30%
• Serve as the welcoming primary point of contact at Fluke Hall for members, guests, and visitors; onboard new members and prepare records, communications, access requests, and orientation materials.
• Operations & Administration - 30%
• Create and maintain administrative procedures, inventory, and vendor relationships; assist with event logistics; and coordinate, track, and report on department-wide projects and delegated tasks to support efficient operations and UW policy compliance.
• Communications & Scheduling - 20%
• Serve as the primary communications point of contact by answering phones, routing emails/voicemails, and resolving routine inquiries about CoMotion Labs services and policies (escalating policy-sensitive matters as needed); manage scheduling, mail processing, and draft internal communications and correspondence on behalf of management.
• Data, Reporting, & Team Support - 20%
• Manage member records and department data, generate reports, review documents and applications for accuracy and compliance, maintain and assist with preparation/tracking of contracts and vendor documentation, provide administrative coverage at other CoMotion Labs locations as needed, and perform other duties as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Requires High School/GED AND three years of office or administrative support experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Preferred Qualifications

• Strong written and verbal communication skills, with proficiency in Microsoft Office and Google Workspace
• Experience in a university, innovation, or startup environment, including familiarity with UW systems and policies
• Experience coordinating events and/or managing vendors
• Comfortable working in ambiguous, fast-changing environments and troubleshooting facilities-related issues
• Ability to lift up to 40 lbs
• Experience working in a laboratory, shop, or other technical/regulated environment

Working Conditions

• Full-time, in-person position based primarily at Fluke Hall
• One scheduled day per week at the Startup Hall - Tech+ location, with additional coverage at other CoMotion Labs sites as operational needs arise
• Scheduling flexibility required to support events
• Subject to UW employment policies; classified under the Administrative Assistant series

About the Team

CoMotion Labs, part of CoMotion, serves as a multi-industry incubator for early-stage startups in the greater Seattle area, as well as the UW community. Join a fast-paced, collaborative team dedicated to helping entrepreneurs and researchers bring their ideas to life and play a direct role in launching the next generation of UW-affiliated startups.

Compensation, Benefits and Position Details

Pay Range Minimum:

$48,396.00 annual

Pay Range Maximum:

$64,740.00 annual

Other Compensation:

• Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.