Contracts Administrator I

Position Overview

Job Specifications

• Key Responsibilities & Duties:
  • Payment Processing (Primary Focus): Prepare and submit payment requests for composers, music supervisors, vendors, and contributors; collect necessary documentation (invoices, W-9s, vendor setup forms, signed agreements); onboard new vendors with AP and Finance; track payments from request to receipt; answer routine status inquiries; and flag impending deadlines.
  • Tracking & Records: Enter and update deal and payment information in department trackers; maintain organized files for contracts and invoices; assist with basic cost report reconciliation against trackers.
  • Administrative Support: Request contract paperwork and signatures from Legal, Business Affairs, and outside parties; schedule meetings, maintain calendars and contact lists, and prepare routine correspondence.
• Qualifications & Requirements:
  • Experience: 1 2 years of administrative, accounting support, or office experience.
  • Education: High School Diploma or equivalent required (Bachelor's degree preferred).
  • Technical Proficiency: Proficiency in Microsoft Excel (data tracking, reviewing, filtering data sets, sorting, and basic formulas) and Microsoft Office; familiarity with SAP/Fiori, Airtable, Smartsheet, and AI productivity tools is a plus.
  • Core Skills: Strong attention to detail and numerical accuracy; strong reading comprehension for reviewing deal memos and documents; organized follow-through and clear professional communication.
• Interview Process:
  • 1-round 45-minute panel interview with the Hiring Manager (VP, TV Music) and the Director of Music Production.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.