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Administrative Support Jobs in Providence, RI

DI Secretary PD

Care New England Health System

Providence, RI

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JOB DETAILS
SKILLS
Americans with Disabilities Act (ADA), Call Volume, Communication Skills, Customer Support/Service, Demographics, Documentation Standards, Establish Priorities, Fax Machines, Healthcare, Healthcare Customer Service, Hospital, Hospital Systems, Information Technology & Information Systems, Insurance, Language Interpreter, Medical Office, Medical Records, Medical Research, Medical Terminology, Medical Tests, Medical Treatment, Medicine, Minimum Data Set, Multitasking, Organizational Skills, Patient Care, Patient Confidentiality, Patient Registration, Patient Rights, Presentation/Verbal Skills, Schedule Development, Testing, Time Management, Typing
LOCATION
Providence, RI
POSTED
1 day ago
Job Summary

The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system.

Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls.

Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS).

Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements.

Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process.

Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation.

Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness.

As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE.

Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment.

Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required.

Notifies supervisor in a timely manner of problems in obtaining necessary data.

Ensures that proper documentation of authorizations are secured for procedures and/or tests.

Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral.

Duties & Responsibilities

  1. Utilizes computerized scheduling system to appropriately schedule DI testing, special procedures, and other DI procedures, appointments, as well as coordinating pre-admission services allowing for maximum utilization of DI department services at WIH.
  2. Acts as liaison with physicians, department staff, practice staff, or patients to resolve scheduling conflicts and/or overcome any scheduling barriers that may result in delays.
  3. Communicates with patients and physicians to ensure a request for services has been accurately and appropriately completed per the Minimum Data Set required to schedule a patient within WIH system.
  4. Communicates with patients and physician offices the coordination of patient care.
  5. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to being the pre-registration process.
  6. Assists in establishing and maintaining professional standards to ensure quality patient relations in the proficient collection of accurate demographic and fiscal information.
  7. Promotes exceptional customer service with patients, physicians, physicians' office staff and ancillary departments.
  8. Preserves and protects patient rights to confidentiality.
  9. Performs other duties as required or requested.


Requirements

High school diploma required. Two years' experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to

continual process changes. Willing to work additional hours and change work schedule as need arises.

Internal Posting Period: 7/15/2026-7/24/2026

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation's top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

About the Company

C

Care New England Health System

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