Benefits/Perks
- Medical, vision, dental
- Career Growth Opportunities
Job Summary
We are seeking a motivated and detail-oriented Administrative Assistant to join our property management team. In this role, you will support our office staff and property managers, ensuring smooth day-to-day operations and providing exceptional service to tenants, owners, and vendors. Responsibilities include answering and directing calls, scheduling appointments, assisting with department needs, preparing correspondence, and maintaining organized records. The ideal candidate is highly organized, has strong written and verbal communication skills, and brings a professional, customer-focused approach to every interaction.
Responsibilities
- Answer and direct phone calls, emails, and other correspondence in a professional manner.
- Greet and assist tenants, property owners, vendors, and visitors.
- Schedule and coordinate appointments, meetings, and property inspections.
- Prepare and distribute correspondence, reports, and property notices.
- Maintain organized records of leases, maintenance requests, and other documents.
- Assist property managers with tenant communication and follow-ups.
- Support accounting tasks, such as collecting payments, processing invoices, and data entry.
- Coordinate vendor services and track work orders.
- Assist with resident move-ins, move-outs, and lease renewals.
- Perform general office duties, including filing, scanning, and ordering office supplies.
- Ensure smooth day-to-day office operations and provide administrative support to all departments.
Qualifications
- High school diploma/GED required
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
About Us
Orange County Property Management manages a wide variety of rental properties throughout Southern California including single-family homes, condos, apartments, office buildings and commercial centers.Orange County Property Management is known locally as the market leader and many renters look to us first. Our marketing program, combined with our dominant position in the rental management marketplace increases exposure for your rental property. As a result, we are able to consistently rent properties priced at current market rates to qualified tenants within a short amount of time.
Being one of the largest property management companies, we understand that placing the right tenant is the single most important step in the process. Our rental applicants are thoroughly screened by running industry-specific credit reports and by verifying employment and previous rental history.
There are many management companies out there that have try to mimic our name and the services that we provide, but there is only one Orange County Property Management, Inc. A family owned management company that is proud of its distinction, and believe that its reputation stems from an ability to blend the professional disciplines of skill and expertise with the old-fashioned values of hard work and integrity. Our focus on comprehensive service, combined with a proven track record of success, has enabled us to build a solid foundation for our continuing growth. With strict attention to detail, we are committed to providing personal attention and a timely response to YOUR needs.