We are seeking a motivated and detail-oriented Administrative Assistant to join our property management team. In this role, you will support our office staff and property managers, ensuring smooth day-to-day operations and providing exceptional service to tenants, owners, and vendors. Responsibilities include answering and directing calls, scheduling appointments, assisting with department needs, preparing correspondence, and maintaining organized records. The ideal candidate is highly organized, has strong written and verbal communication skills, and brings a professional, customer-focused approach to every interaction.
Responsibilities
Answer and direct phone calls, emails, and other correspondence in a professional manner.
Greet and assist tenants, property owners, vendors, and visitors.
Schedule and coordinate appointments, meetings, and property inspections.
Prepare and distribute correspondence, reports, and property notices.
Maintain organized records of leases, maintenance requests, and other documents.
Assist property managers with tenant communication and follow-ups.
Support accounting tasks, such as collecting payments, processing invoices, and data entry.
Coordinate vendor services and track work orders.
Assist with resident move-ins, move-outs, and lease renewals.
Perform general office duties, including filing, scanning, and ordering office supplies.
Ensure smooth day-to-day office operations and provide administrative support to all departments.
Qualifications
High school diploma/GED required
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Numbers & Facts
Location
Huntington Beach, CA
Skills
Accountingunmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Customer Relationsunmatched
Data Entryunmatched
Data Processingunmatched
Detail Orientedunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
High School Diplomaunmatched
Home Inspectionsunmatched
Leasingunmatched
Mail Processingunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Office Equipmentunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Payment Processingunmatched
Plan Meetingsunmatched
Prepare Correspondenceunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Project Trackingunmatched
Property Managementunmatched
Record Keepingunmatched
Schedule Developmentunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
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