Position Summary
The Events & Marketing Coordinator provides high-level event support to the SESCO FL and HQ offices. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. This position is responsible for planning and executing internal and external company events, including leadership meetings, training conferences, client functions, and team-building activities - while adhering to defined budgets and ensuring high-quality, cost-effective outcomes. The ideal candidate will have a minimum of three years of experience in the lighting industry, be able to travel across SESCO's FL footprint, and possess strong communication, negotiation, and relationship-building skills.
Key Responsibilities
Event Planning & Coordination
- Lead the planning, coordination, and execution of SESCO FL branch events, such as annual meetings, leadership training, conferences, etc.
- Plan and execute HQ events including moral and culture building. Example: donations/back to school drive, Thanksgiving food pantry collection, Christmas volunteer opportunities, and employee appreciation events.
- Develop detailed event timelines, task lists, and communication plans to ensure smooth execution.
- Manage event budgets carefully, negotiating vendor contracts and controlling costs while maintaining high standards and maximizing value.
- Secure venues, catering, accommodations, transportation, and other event-related services.
- Provide on-site support during events to oversee logistics and resolve any issues that arise.
- Manage event calendar and coordination for SESCO FL branches.
- Gather post-event feedback to continuously improve future events.
- Serve as a liaison between executives, employees, clients, and external partners as needed.
- Handle sensitive and confidential information with integrity and professionalism.
Qualifications & Skills
Education: Associate's degree in Business Administration, Communications, or related field (Bachelor's degree preferred).
Experience:
- Minimum of 3 years of experience in the lighting industry.
- 2+ years of event planning and coordination experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom) Cvent, Canva, Adobe, Eventbrite.
- Ability to travel across SESCO's FL footprint to support events, leadership meetings, and training initiatives.
- Strong written and verbal communication skills with a focus on clarity and professionalism.
- Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Ability to handle confidential information with discretion and integrity.
Preferred:
- Corporate event planning experience, ideally within the lighting or electrical industry.
- Knowledge of project management tools or CRM systems.
- Strong vendor management and negotiation skills