Job Description
Job Description
Job Description
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.
Executive Administrative Assistant
Schedule: Monday–Friday, 37.5-hour workweek
Hours: 8:30 AM – 5:00 PM (includes a 60-minute lunch)
Start Date: As soon as possible
Work Location: Dallas, Texas 75205
Overview:
The Executive Administrative Assistant provides high-level executive administrative support to the Executive Directors within the Division of Enrollment Services. This role ensures efficient operations by managing executive calendars, coordinating communications, performing accounting tasks, and serving as a key point of contact for internal and external stakeholders.
Essential Functions
Education & Experience
Knowledge, Skills & Abilities
Schedule: Monday–Friday, 37.5-hour workweek
Hours: 8:30 AM – 5:00 PM (includes a 60-minute lunch)
Start Date: As soon as possible
Work Location: Dallas, Texas 75205
Overview:
The Executive Administrative Assistant provides high-level executive administrative support to the Executive Directors within the Division of Enrollment Services. This role ensures efficient operations by managing executive calendars, coordinating communications, performing accounting tasks, and serving as a key point of contact for internal and external stakeholders.
Essential Functions
- Executive Support (Assistant Vice Provost/Dean of Admission & Executive Director of Student Financial Services) – 20%
Provides comprehensive administrative support, including scheduling, correspondence, document preparation, and handling confidential matters. - Calendar Management – 15%
Manages executive calendars by coordinating appointments, prioritizing urgent and sensitive requests, and ensuring appropriate scheduling flow. - Executive Support (Executive Directors of University Registrar & International Services) – 5%
Delivers administrative support to additional executive leaders as assigned. - Administrative Communications – 10%
Drafts, edits, and prepares emails, memos, and communications on behalf of the executives. - Accounting Duties – 10%
Prepares, manages, and submits expense reports and supports other accounting-related tasks. - Meeting & Event Coordination – 10%
Organizes meetings by scheduling, sending reminders, preparing materials, and coordinating event support as needed. - Visitor Reception – 5%
Welcomes visitors, determines the nature of their visit, and directs them appropriately. - Research & Follow-Up – 5%
Conducts research and responds to inquiries requiring detailed information and follow-up. - Internal & External Communication – 10%
Facilitates clear communication across departments and with external community partners to support administrative initiatives. - Telephone Support – 5%
Answers and directs phone calls in a courteous and professional manner. - Executive Visitor Coordination – 5%
Welcomes and guides visitors specifically seeking the Executive Directors.
Education & Experience
- Bachelor's degree required.
- Minimum 3 years of experience providing administrative and accounting support to executive-level leaders, preferably in higher education.
Knowledge, Skills & Abilities
- Strong attention to detail and accuracy.
- Ability to work independently and meet deadlines.
- Excellent communication and interpersonal skills.
- Strong problem-solving capabilities.
- Expert proficiency in Microsoft Outlook and strong skills in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to thrive in a fast-paced, constantly changing environment.
- Strong computer and organizational skills.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly®.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.
Numbers & Facts
| Location | Dallas, TX |
| Industry | Staffing/Employment Agencies |
| Company Size | 10,000 employees or more |
| Year Founded | 1946 |
| Website | https://www.mykelly.com/ |
About Company
Finding great work for top talent.
Kelly helps companies recruit and manage skilled workers and helps job seekers find great work in industries such as accounting and finance, education, engineering, government, manufacturing and production, technology, and more.
Since inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.
Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Artificial Intelligence (AI)unmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Community Supportunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- Event Managementunmatched
- Executive Assistant Skills unmatched
- Expense Managementunmatched
- Expense Reportsunmatched
- Federal Governmentunmatched
- Higher Educationunmatched
- Interpersonal Skillsunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Operations Managementunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Prepare Correspondenceunmatched
- Problem Solving Skillsunmatched
- Registrarunmatched
- Research Skillsunmatched
- Student Financial Servicesunmatched
- Telephone Skillsunmatched
- Time Managementunmatched
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