Executive Administrative Assistant Intermediate (3-6 years)

Job Title: Executive Administrative Assistant

Location: Portland, OR

Work schedule: Monday to Friday, 8:00 AM to 5:00 PM, full-time in office.

Duration: Contract - 3 months

Pay Range: $30/hr $33/hr (W2)

Interview process: One in-person panel interview.

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Executive Administrative Assistant to join our team. The ideal candidate will have strong experience in executive calendar management, travel coordination, meeting and event logistics, and Microsoft Office Suite, and a proven ability to operate with discretion, manage shifting priorities, and deliver accurate outcomes in a fast-paced setting.

Responsibilities:

• Manage complex executive calendars, including multi-time-zone scheduling and coordination with internal and external participants.
• Serve as Executive Travel Coordinator for domestic and international travel, including flights, hotels, transportation, visas, documentation, detailed itineraries, budgets, invoices, and expense reports. Monitor disruptions and adjust plans as needed.
• Support travel arrangements, conference registrations, and logistics for assigned departments.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate meetings for committees, internal groups, prospective clients, and external parties, including materials and presentations, action tracking, approvals, minutes, and logistics.
• Plan and support internal and external events such as new hire orientations, Quarterly Town Halls, networking events, leadership programs, and office functions, including logistics, materials, and technology needs.
• Maintain efficient office operations and assist with facility-related needs. Maintain common areas, conference rooms, and shared spaces to ensure a professional environment.
• Assist with visitor logistics and hospitality arrangements.
• Provide general administrative support to the office and broader team as business needs require.
• Draft executive, administrative, and office-related communications.
• Provide administrative and project support for cross-functional committees and working groups.

Required Skills & Qualifications:

• 5+ years of experience providing executive or senior administrative support to senior leadership.
• Demonstrated experience managing complex executive calendars and coordinating domestic and international travel.
• Strong organizational, project management, and prioritization skills with ability to adapt to change.
• Exceptional written and verbal communication abilities.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Experience coordinating meetings, events, conferences, and executive-level engagements.
• Ability to work independently with minimal supervision while exercising sound judgment and maintaining confidentiality.
• Strong attention to detail and commitment to operational excellence.

Preferred Skills:

• Experience with complex scheduling tools and resource coordination.
• Prior experience supporting committee governance, minute-taking, and action tracking.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.