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Executive / Administrative Assistant Level 4
- Location: Sunnyvale, California 94086
- Employment type: C2C
- Work model: On-site
- Posted Yesterday
- Job ID: JPC - 212589
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Job Description
Indotronix is seeking an :
Onsite Job: Executive / Administrative Assistant Level 4
Work Location: Sunnyvale California
Work Schedule: 9x80 A
Security Clearance Required: No
Responsibilities:
- Deliver comprehensive administrative assistance to the Senior Director of Global Supply Chain and the broad organization.
- Own the Director's calendar: prioritize meetings, schedule appointments, handle last‑minute requests, monitor upcoming deadlines, and resolve conflicts.
- Arrange domestic and international travel, prepare required documentation, and process expense reports promptly.
- Follow up on action items on the Director's behalf and execute additional tasks as assigned.
- Manage confidential information with discretion while maintaining an organized filing system.
- Coordinate meetings and events-including internal staff sessions, customer briefings, and VIP engagements-by securing venues, conference rooms, catering, and tracking deliverables.
- Oversee visitor protocols: arrange badge issuance, greet guests, and facilitate access for customers and contractors.
- Field information requests and communications: answer phones, and route messages appropriately.
- Produce high‑quality correspondence, reports, presentations, and other documents using Microsoft Office tools.
- Ability to host meetings to report department metrics, record and track improvement actions.
- Create high impact PowerPoint presentations on behalf of GSC leadership
- Serve as the primary administrative liaison for supply‑chain directors, managers, staff, and administrative assistant
The ideal candidate will have:
- Demonstrated ability to work independently in ambiguous, fast‑paced settings, prioritizing multiple demands and adapting to evolving needs.
- Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
- Excellent proofreading and document‑review skills, with a focus on precision and clarity.
- Basic financial business acumen.
- Exceptional organizational ability and aptitude for multitasking in a dynamic environment.
- Keen attention to detail and a proactive problem‑solving mindset.
- Strong written and verbal communication skills.
- Proven track record of handling confidential information responsibly.
Basic Qualifications
- Minimum 6 years of experience as an Executive Assistant or in a comparable administrative support role with a high school diploma; minimum of 4 years of experience as an Executive Assistant or in a comparable administrative support role and an Associates degree or a minimum of 2 years of experience as an Executive Assistant or in a comparable administrative support role with a bachelors degree
- Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced skills in Outlook calendar and Microsoft Teams.
- Experience planning logistics for meetings, conferences, and corporate events.
- Experience arranging travel, and processing expense reports using Concur or similar travel arrangement software.
Preferred Qualifications
- Experience with enterprise intranet platforms (e.g., SharePoint) and familiarity with systems such as SAP, Concur, and facilities‑request tools.
- Experience with data compilation, analysis, and the creation of reports and presentations beyond standard Office functions.
- Experience in a Government contracting environment
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Job details
Job ID JPC - 212589
Location Sunnyvale, California, United States
Work Model On-site
Employment Type C2C
Experience 2-6 years
Industry Defense - Aerospace
Pay Rate $46.65 (Hourly)
Posted November 11, 2026
Skills Travel arrangement Outlook Word Excel PowerPoint
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