110 Results for

Administrative Support Jobs in Santa Clara, CA

Jobs

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

New!

San Francisco, CA4 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

San Francisco, CA5 days ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Jose, CA7 days ago

This is a hands-on operational leadership role for a mature, proactive, highly organized problem-solver who understands that a successful law firm depends not only on excellent legal work, but also on reliable systems, clear communication, disciplined execution, and strong internal coordination. This role is responsible for translating leadership direction into practical daily execution, identifying operational gaps before they become larger business problems, and ensuring that administrative staff, systems, vendors, workflows, and internal procedures are functioning with appropriate structure and accountability.

New!

Mountain View, COToday

Basic medical terminology knowledge Minimum of 6 months’ customer service experience At least 1 year of clerical, call center, or healthcare administrative experience Proficiency with Microsoft Office Suite (Outlook, Excel, Word) Typing and data entry speed sufficient for a fast-paced environment (at least 50 words per minute (WPM) Ability to pass a federal background investigation and obtain Tier 1 security clearance About Aptive Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). Job Summary Job Title: Medical Support Assistant Department: Department of Veterans Affairs Healthcare System: VA Health Care System Location: Onsite; Aurora, CO Salary Range: $22.99, $5.09 H&W Work Schedule: Full-time Overview: Arrow ARC is seeking reliable and mission-driven Medical Support Assistants (MSAs) to support Veterans served by the VA Eastern Colorado Health Care System.

Mountain View, CA30+ days ago

Part-time

DIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s. Strong written and oral communication skills; the ability to present complex matters clearly and simply; effective organizational skills; Proficient computer skills, Google Suite a plus.

Santa Clara, CA30+ days ago

Governance & Meetings: Manage complex scheduling across time zones, prepare meeting documents, and synthesize high-quality, actionable meeting minutes. Detailed Responsibilities: Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to meet project milestones and clear dependencies.

Fremont, California30+ days ago

$41,800–$52,000 Per Year

Summary: All Native Group a division of Ho-Chunk, Incorporated is seeking a Jr Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). As a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company.

Fremont, CA30 days ago

$41,600–$49,920 Per Hour

Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Salary Range (annual): $41,600 -$49,920 ($20.00 - $24.00 per hour) Actual base pay within this range (determined at the offer stage) will be based on a candidate's years of relevant work experience, education, certifications, and skills, and is just one element of our total rewards package.

Livermore, CA11 days ago

$16.50–$28 Per Hour

The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary.

Newark, CA30+ days ago

$23–$27 Per Hour

The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.

San Jose, CA25 days ago

Handle all aspects of monthly bill preparation as required, including initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Manage administrative duties including but not limited to answering phones, arranging conference calls, coordinating travel and meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, faxing and printing requests.

San Jose, CA21 days ago

$40–$45 Per Hour

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space.

San Francisco, CA21 days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

Provide physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

San Francisco, CA30+ days ago

Remote

$81,000–$100,000 Per Year

The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.

San Jose, CA17 days ago

Full-time

Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

San Francisco, California30+ days ago

$30–$35 Per Hour

Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.

Pleasanton, California22 days ago

$28–$35 Per Hour

Serve as a point of contact between office staff, project managers, subcontractors, and vendors. Assist with contract documents, purchase orders, subcontracts, and change orders.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

San Francisco, CA30+ days ago

Full-time

Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Pleasanton, California22 days ago

$30–$35 Per Hour

This role supports managers and team members by handling daily administrative tasks, coordinating communication, and maintaining organized systems. The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of an office or department.

Cupertino, CA26 days ago

$35–$40 Per Hour

Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion. Proven track record of meeting deadlines and taking initiative to make confident, well- informed decisions.

San Francisco, California15 days ago

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

San Francisco, CA7 days ago

$27–$30 Per Hour

Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161 • Track and manage Daily Break Exceptions, including pre‑filling exception forms, coordinating manager signatures, and ensuring timely documentation submission to prevent compliance penalties.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

Menlo Park, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

San Francisco, CA25 days ago

Full-time

Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.

San Francisco, CA30+ days ago

$75,000–$85,000 Per Year

Bloom Talent is partnering with a top SF Investment Firm to hire an Administrative Assistant. Superior communication skills, highly motivated, organized and detail oriented.

Fremont, CA13 days ago

$6,500–$6,500

It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.

Pleasanton, CA30+ days ago

$55,000–$65,000 Per Year

Assist with New Hire Training meeting planning and execution including onsite catering/dinner reservations, booking team building activity, supply ordering, coordinating with product marketing for demo station materials, hotel room block accommodations, onsite room set up/tear down, logistics email sent to all attendees, point of contact for new sales hires. Assemble sales welcome kits for newly-hired Sales Representatives/Clinical Specialists, shipping Calyxo swag, thyroid shields, etc. to home addresses.

New!

South San Francisco, CA1 day ago

In this role, you’ll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment. Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks.

Palo Alto, California30+ days ago

$24.40–$29.28 Per Hour

Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.

San Francisco, California30+ days ago

$38–$46 Per Hour

This role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries.

San Francisco, California30+ days ago

$80,000–$95,000

Burlingame, CA30+ days ago

This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. Job Summary: We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to senior leadership.

New!

SF, CA2 days ago

$21–$25 Per Hour

For 30+ years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state. Successful candidates will demonstrate exceptional organizational and communication skills, enabling them to manage multiple tasks while providing outstanding support to our attorneys and staff.

Castro Valley, CA15 days ago

$30.71–$38.88 Per Hour

Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. + Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.

SAN JOSE, California30+ days ago

$19.28–$28.89 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Dublin, CA30+ days ago

$70,000

In this role, you will be balancing high-level executive support with hand-on administrative responsibilities, helping drive productivity by anticipating needs and keeping both executive and administrative functions organized. Our culture is rooted in safety, respect, teamwork, and clear communication, with a family‑oriented, client‑focused approach grounded in honesty and accountability.

San Francisco, CA25 days ago

$89,488–$145,507 Per Year

These responsibilities include identifying judicial needs, conducting studies, developing and implementing policies, organizing training opportunities, staffing committee meetings, providing public information and human resources support, coordinating facilities and IT projects, and advising the Judicial Council on procedural and ethical matters. The OCE serves all judicial court units within the Circuit, including the Court of Appeals, District Courts, Bankruptcy Courts, Probation and Pretrial Services Offices, and Federal Public Defender's Offices.

San Carlos, CA30+ days ago

This position involves data entry, billing, and project coordination alongside our project admin team. 3-5 years of admin experience, with construction or accounting knowledge as a plus.

Redwood City, CA30+ days ago

Full-time

This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.

Castro Valley, California27 days ago

Purpose of Position: To provide office support to the technicians and office staff, plan and execute functions, order supplies and maintain supplies. Assist owner with other tasks (scheduling, active campaigns, interviewing and on boarding technicians).

New!

Alameda, California6 days ago

$70,442–$110,000 Per Year

Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions. This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities.

San Francisco, CA19 days ago

Full-time

Manages the artist/BMP contract process for the Honoraria and Temple grant programs; acts as liaison between Accounting, Artist Liaisons, artists, and Legal team to finalize documents; ensures accuracy of documents; routes contracts via Docusign for final signatures. Supports the management and administration of the ARTerian volunteer team, working with ARTerian VCs and Art Management Specialist to:Recruit, vet and onboard new ARTerian volunteers.

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Administrative Support Jobs in Santa Clara, CA

Jobs

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Office AdministratorVaco LLC

Executive AssistantReed Smith LLP

Law Firm Operations ManagerEdgar Law Group, LLP

Entry-Level Medical Administrative Assistant (Healthcare Support)Veterans Health Administration

Navy Administrative Support Part-Time SELRES ReservistDefense Innovation Unit

Administrative SupportCompass Consulting

Junior Administrative Support SpecialistAll Native Group

Planning Administrative Support - (104561)Sanmina

Administrative Support - Livermore #647Les Schwab

Administrative AssistantBrookfield Properties

Legal Administrative Assistanttruckcrashlaw

Administrative Assistant: 26-01148Akraya Inc.

Administrative Assistant – Digital MarketingMatchPointe Group

Bilingual Administrative Assistant (Spanish)Felton Institute

Executive Administrative AssistantJPMorgan Chase

Executive Administrative Assistant - Middle Market Banking and Specialized IndustriesJPMorgan Chase

Administrative AssistantOpenSpace

Project Administrative AssistantMGE Underground, Inc.

Administrative AssistantFelton Institute

Construction Administrative Assistant0000Ultimate Staffing Services

Administrative AssistantCovelo Direct (a Division of ZOE Holding)

Executive Administrative AssistantJPMorgan Chase Bank, N.A.

Administrative AssistantUltimate Staffing Services

Administrative Assistant IVPinnacle

Legal Administrative Assistant- LitigationBallard Spahr LLP

Administrative AssistantABM Industries

Contract to Perm Legal Administrative AssistantNaviga Recruiting & Executive Search

Executive Administrative Assistant-Equity Capital MarketsJPMorgan Chase

Administrative AssistantC2Earth, Inc.

Administrative Assistant APAvata Partners (a Division of ZOE Holding)

Law Firm Operations/Administrative Assistant1406 Epiq Global Business Transformation Solutions, LLC

Administrative Assistant at Top Investment FirmBloom Talent

Administrative AssistantHaidilao Hot Pot

Administrative Assistant - Pleasanton, CACalyxo

Administrative AssistantThe Staff Pad

Administrative Assistant IVi Living

Travel Administrative CoordinatorUltimate Staffing Services

Traveling Administrative CoordinatorUltimate Staffing Services

Non-Clinical - Administrative/Executive AssistantDiverse Linx

Administrative AssistantCDF Labor Law

Administrative Assistant III, RadiologySutter Health

Seasonal, Operations Administrative AssistantH&R Block

Administrative/Executive AssistantDeSilva Gates Construction

Administrative AttorneyU.S. Court of Appeals, Ninth Circuit

Administrative AssistantEssel

Legal Administrative & Project Assistant (Global Law Firm)kay search group

Bilingual Administrative AssistantBA House Cleaning

Administrative ProfessionalApogee Engineering, LLC

Art Administrative CoordinatorBurning Man

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