217 Results for

Administrative Support Jobs in Mountain View, CA

Jobs

New!

Redwood City, CA5 days ago

Provides general administrative support for the Marketing Department, including maintaining files, processing departmental mail, and assisting with day-to-day department needs. The Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions.

New!

San Jose, CAToday

$33–$40 Per Hour

Typical duties include managing certificates of insurance, bonds, prequalification packages, job numbers and cost codes, plotting and distributing drawings, supporting WIP reporting and field expense collection, and providing front‑office/back‑office support to ensure teams have the information and access they need. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

New!

San Francisco, CA3 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

Stanford, CA7 days ago

$30–$30 Per Hour
Full-time
Employee

Daily Timecards checksMonitor timecard reports and work with techs to ensure timely and accurate timecard charges. Tcard - travel arrangementsProfessional Certification support, including travel, payment for class, and test if needed.

New!

San Francisco, CA5 days ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

Cupertino,, California7 days ago

$32–$35 Per Hour
Contractor

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

New!

San Francisco, CA2 days ago

Responsibilities include providing administrative assistance to support daily operations, managing correspondence, scheduling, and organizational tasks to ensure efficiency. Experience living or working in offers an opportunity to enjoy the state's diverse landscapes, vibrant cities, and endless adventures.

San Jose, CA7 days ago

Recruitment Administration & Screening SupportWork with hiring managers to review, update, and validate job descriptions (JDs) to ensure they reflect current business needs before posting. We are seeking a highly organized, proactive and detail-oriented Administrative Assistant – Recruitment and HR Support to support HR and recruitment operations in a fast-paced and dynamic environment.

San Francisco, California30+ days ago

$73,000–$105,000 Per Year

File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys. More About Seyfarth: With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide.

New!

San Jose, CA2 days ago

$4,095–$4,433

Key duties include acting as front-line receptionist, managing schedules, maintaining student records, assisting with advising and registration, supporting departmental communications, and supervising student assistants. The Department of Kinesiology seeks an Administrative Support Assistant to provide complex administrative support to the Department Chair, faculty, staff, and students.

Millbrae, CA11 days ago

Minimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalent.

Mountain View, CA30+ days ago

Part-time

DIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s. Strong written and oral communication skills; the ability to present complex matters clearly and simply; effective organizational skills; Proficient computer skills, Google Suite a plus.

Santa Clara, CA11 days ago

Contractor

RDS Additional Position Details Preferred Soft Skills / Background Strong communication skills Comfortable conducting and participating in meetings Strong attention to detail Able to work effectively in a team environment Strong scheduling/coordination skills Tech-savvy and up to date with technology Data analysis experience/background preferred Prior Client/*** experience is a plus Other projects assigned by management Requirements Hard/Technical Skills Data Visualization: Proficiency in Excel (Pivot Tables, VLOOKUPs, charting) or visualization tools (e.g., Tableau, PowerBI) to create performance dashboards.

Santa Clara, CA10 days ago

The ideal candidate will have strong experience in stakeholder coordination, governance and meeting operations, content development, and data visualization, and a proven ability to drive cross-functional follow-ups, maintain complex documentation pipelines, and deliver data-driven visibility into team performance. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

New!

Dublin, CA2 days ago

$22–$24 Per Hour

Preferred candidates have prior administrative experience, proficiency in Microsoft Office, strong communication skills, attention to detail, and the ability to perform repetitive motions. The Administrative Support Worker assists management with tasks like ordering, data entry, filing, and greeting visitors, requiring professionalism and a cheerful attitude.

New!

Santa Clara, CA2 days ago

$42,000–$63,000 Per Year

Seeking an Administrative Support Associate II - Corporate Services to assist with departmental procedures, documentation, and special projects. Candidates should have 4-7 years of experience, a high school diploma or GED, and strong organizational skills.

New!

San Ramon, CA2 days ago

$28.41–$39.90 Per Hour

The position reports to a manager at the Director level or above and involves independent work, complex problem-solving, and sometimes leading teams or facilitating projects. It includes preparing correspondence and reports, screening calls and visitors, scheduling appointments, meetings, and travel arrangements.

Livermore, CA25 days ago

$16.50–$28 Per Hour

The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

San Francisco, California30+ days ago

$79,100–$114,700 Per Year

Responsibilities: The main responsibilities of the role include creating and editing documents and maintaining e-filing of client/matter related documents, organizing inboxes and filing emails, performing document comparisons, arranging travel, processing expenses and invoices in collaboration with Williams Lea, editing daily time entries for narrative accuracy including reviewing WIP reports to support clean diary entries according to client guidelines, reconciling temp time when new matters are opened; handling incoming and outgoing mail, and providing additional overflow support to the San Francisco Administrative Resource Center. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

New!

Oakland, CA2 days ago

The Administrative Assistant performs responsible administrative and clerical tasks under supervisor guidance, including screening visitors and calls, preparing reports, managing files, and assisting with program evaluation and budget preparation. Minimum qualifications include a high school diploma, 48 college semester units, and two years of relevant experience in administrative support, data analysis, and report preparation.

Oakland, CA30+ days ago

Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

New!

Oakland, California3 days ago

$28–$33 Per Hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in California. This role is essential for ensuring the smooth operation of various departments and requires a dedicated professional who can manage multiple tasks efficiently.

San Francisco, CA13 days ago

$24–$26.78

Demonstrated organization skills to manage multiple projects and deadlines; Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team; Strong work ethic and attention to detail. Strong interpersonal communication skills; Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint); Perform related duties as assigned.

San Francisco, California30+ days ago

$30–$35 Per Hour

Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.

Milpitas, CA7 days ago

The position requires strong organizational skills, attention to detail, excellent communication, and proficiency with Microsoft Office and technology. The role emphasizes professionalism, relationship-building, and supporting office operations to ensure a positive workplace experience.

New!

Mountain View, CA6 days ago

We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.

San Francisco, California14 days ago

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

New!

San Francisco, CA5 days ago

$27–$30 Per Hour

Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161 • Track and manage Daily Break Exceptions, including pre‑filling exception forms, coordinating manager signatures, and ensuring timely documentation submission to prevent compliance penalties.

Fremont, CA13 days ago

$30–$35 Per Hour

Provide oversight and coordination related to: Break room functionality and suppliesCleaning service alignment (dotted-line coordination). Johnson Service Group is seeking to fill an Administrative Support position for our client that is in a fast paced manufacturing environment for a contract to hire opportunity.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

New!

San Francisco, CA2 days ago

$75,000–$85,000 Per Year

We are seeking a proactive and organized Administrative Assistant to support senior team members in a dynamic fintech-focused firm located in downtown San Francisco (hybrid work schedule). Qualifications include 2–4 years of administrative experience, strong communication and multitasking skills, proficiency in Microsoft Office, and a professional demeanor.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

San Francisco, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

New!

Cupertino, CA2 days ago

$42.64–$74.56 Per Hour

Seeking an proactive Administrative Assistant for Special Projects supporting two Senior Directors and their software engineering teams, with backup support to the VP. The ideal candidate has 5–6 years supporting senior leadership, excellent communication, strong organizational skills, and proficiency with Mac OS, Slack, and Keynote.

New!

San Francisco, CA2 days ago

The position offers the chance to grow within a dynamic, mission-driven environment focused on innovative mineral sourcing and supply chain reimagining, emphasizing ownership, automation, and collaboration. Qualifications include 1–3 years of relevant experience, strong organizational and communication skills, proficiency in Microsoft Office, and discretion with confidential information.

New!

Fremont, CA2 days ago

Responsibilities encompass daily sales counting, recruitment, onboarding, employee record management, payroll processing, HR notifications, database maintenance, and employee relations. Skills required include familiarity with HR laws, finance experience, and the ability to work independently in a fast-paced environment.

Fremont, CA27 days ago

$6,500–$6,500

It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.

New!

San Francisco, CA2 days ago

This Receptionist/Administrative Assistant role in San Francisco involves managing daily office operations, greeting visitors, handling mail, and maintaining a welcoming environment. The position also supports internal functions like HR, finance, marketing, and event planning, requiring strong organizational and communication skills.

New!

Palo Alto, CA6 days ago

Marcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development. This role ensures seamless day-to-day execution of administrative workflows, including scheduling, travel coordination, communication support, and documentation.

New!

San Francisco, CA2 days ago

$19–$24 Per Hour

Collaborate with teams to ensure timely order fulfillment and support warehouse leadership with reporting and supply management. • Manage inbound purchase orders and outbound shipments in ERP systems, including label creation.

New!

San Francisco, CA2 days ago

Qualifications include a high school diploma, at least 1 year in inventory management or data entry, strong problem-solving, organization, communication, and multitasking skills. Assist the Client Services team with file setup, purchase orders, data entry, bill of lading, and invoices.

New!

San Jose, CA2 days ago

The role involves mail management, including opening, sorting, scanning, and securely distributing legal and operational mail, as well as reviewing emails and uploading files to management tools. Candidates should have prior administrative or legal support experience, proficiency with scanners, digital filing, Google Workspace, and knowledge of legal management tools like Safari and JIRA.

New!

Cupertino, CA2 days ago

$35.98–$63.96 Per Hour

Responsibilities include managing logistics such as onboarding, purchasing, asset inventory, facilities coordination, event planning, space management, and office supplies. The role requires strong organizational skills, multitasking, and discretion, supporting a fast-paced engineering environment.

Palo Alto, California7 days ago

$24.40–$29.28 Per Hour

Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.

SF, CA16 days ago

$21–$25 Per Hour

For 30+ years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state. Successful candidates will demonstrate exceptional organizational and communication skills, enabling them to manage multiple tasks while providing outstanding support to our attorneys and staff.

New!

Palo Alto, CA2 days ago

$28–$30 Per Hour

Candidates should have 3-5 years of customer service and administrative experience, strong communication skills, and the ability to work well in a team. Seeking an experienced Administrative Assistant for a 628-unit community in Palo Alto, CA.

New!

Dublin, CA3 days ago

The role involves working independently under HR, managing filing, mail handling, data entry, and typing. Seeking an Administrative Assistant for an immediate start at $20/hr to support diverse office tasks.

Resume Resources

Free Resume Templates Free Resume Builder

Get noticed by top employers!

Upload your resume to let employers know you're open to Administrative Support job opportunities. Plus, receive relevant job recommendations in your inbox.

Administrative Support Jobs in Mountain View, CA

Temporary part-time Marketing and Community Relations Assistant MONTERRA CREDIT UNION

Project Administrator - Commercial HAVC Jobot

Office Administrator Vaco LLC

Water Administrative Associate Talent Software Services

Executive Assistant Reed Smith LLP

Executive Assistant Pinnacle Technical Resources

ADMINISTRATIVE ASSISTANT III Aroha Technologies

Administrative Support - Administrative Assistant TotalMed Staffing

Administrative Assistant - Recruitment and HR Support Foxconn Industrial Internet - FII

Legal Support Assistant Seyfarth Shaw LLP

Administrative Support Assistant San Jose State University

Administrative Support Specialist Tellus Solutions

Navy Administrative Support Part-Time SELRES Reservist Defense Innovation Unit

Administrative Support Integrated Resources, Inc

Administrative Support BC Forward

Administrative Support Worker - Alameda County-Santa Rita ARAMARK

Administrative Support UST

Administrative Support Broadcom Corporation

Administrative Support - Livermore #647 Les Schwab

Bilingual Administrative Assistant (Spanish) Felton Institute

Legal Administrative Assistant Ropes & Gray

Administrative Assistant Talantage

Administrative Assistant Allana Buick & Bers

Administrative Assistant Ultimate Staffing Services

Administrative Assistant UC Law SF

Administrative Assistant Felton Institute

Administrative Assistant Ultimate LLC

Executive Administrative Assistant Judit Inc

Legal Administrative Assistant- Litigation Ballard Spahr LLP

Administrative Assistant ABM Industries

Administrative Assistant and Site Coordinator Johnson Service Group

Administrative Assistant Covelo Direct (a Division of ZOE Holding)

Administrative Assistant Financial Technology Partners

Contract to Perm Legal Administrative Assistant Naviga Recruiting & Executive Search

Administrative Assistant C2Earth, Inc.

Administrative Assistant AP Avata Partners (a Division of ZOE Holding)

Administrative Assistant - Special Projects Apple, Inc.

Administrative Assistant Mariana Minerals

Administrative Assistant Haidilao hot pot

Administrative Assistant Haidilao Hot Pot

Receptionist/Administrative Assistant ClearView Healthcare Partners

Administrative Assistant Marcus & Millichap Company

Administrative Assistant - Eastern Henrico LHH Recruitment Solutions

Administrative Assistant The Staff Pad

Administrative Assistant - Legal and Compliance KLM Careers

Administrative Assistant, Hardware Technology Apple, Inc.

Administrative Assistant I Vi Living

Administrative Assistant CDF Labor Law

Administrative Assistant sares- regis group

Administrative Assistant Express Employment Professionals Defunct

Resume Resources