Job Description
Executive Assistant Senior Leadership
A leading Boston-area professional services organization is seeking an Executive Assistant to support senior leadership and several members of a corporate team. This is a high-visibility role for someone who thrives in a fast-paced environment, enjoys being a trusted partner to senior leaders, and can confidently manage competing priorities with discretion and sound judgment.
The ideal candidate will serve as a true extension of the leadership team anticipating needs, navigating complex schedules, coordinating meetings and events, and helping ensure priorities continue moving forward. This role offers the opportunity to work closely with senior executives while also contributing to the broader operations of the organization.
Key Responsibilities:
Proactively manage complex calendars and coordinate meetings involving senior executives, internal stakeholders, and external contacts
Anticipate scheduling conflicts, shifting priorities, and logistical challenges while helping protect executive time and focus
Coordinate internal and external meetings, events, presentations, and related logistics
Arrange domestic and international travel, including detailed itineraries and accommodations
Prepare and manage expense reports and provide administrative support for departmental expenses
Track commitments, follow-ups, deadlines, and action items across multiple initiatives and leadership workstreams
Provide presentation and meeting support using Microsoft PowerPoint and AI-enabled tools
Assist with recurring organizational processes and special projects
Coordinate onboarding and administrative logistics for new team members
Provide backup and cross-coverage support to other Executive Assistants and leadership teams as needed
Build strong working relationships across senior leadership, internal teams, and the broader administrative community
Identify opportunities to improve processes, increase efficiency, and leverage technology and AI in day-to-day operations
Qualifications:
5+ years of experience in an Executive Assistant or similar administrative role supporting senior-level leaders, preferably within a professional services or corporate environment
Experience managing complex calendars, meeting coordination, travel, and multiple competing priorities
Strong proficiency with Microsoft Office, including Outlook, PowerPoint, Word, Excel, and OneNote
Experience with Microsoft Copilot or other AI tools is highly desirable
Strong judgment and discretion when handling confidential and sensitive information
Excellent communication and interpersonal skills with the ability to build relationships across a wide range of personalities and levels of an organization
Highly organized, detail-oriented, proactive, and dependable
Ability to anticipate needs, solve problems independently, and follow through on commitments
Comfortable working in a fast-paced environment where priorities can change quickly
Professional, adaptable, collaborative, and able to remain calm under pressure
Positive, service-oriented attitude with a willingness to jump in and support the broader team
Numbers & Facts
| Location | Boston, MA |
| Industry | Staffing/Employment Agencies |
| Company Size | 20 to 49 employees |
| Year Founded | 1992 |
| Website | http://thepanthergrp.com |
About Company
The Panther Group is minority owned and certified, making diversity, equity and inclusion core components of our mission.
With our commitment to respecting and empowering our employees as individuals, diversity is a competitive advantage in the marketplace.
The Panther Group has a proven track record of connecting quality talent with the right position. We believe in a hands-on approach, with a focus on building lasting relationships with our Employees and our Clients. Our Employees find flexibility and growth to reach their career goals.
The Panther Group celebrates 25 years of recruitment and workforce solutions expertise.
Skills
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