Executive Assistant

Overview
A leading financial firm is seeking an experienced Executive Assistant to support a team of senior investment professionals in a fast-paced, highly collaborative environment.

This role will provide high-level administrative support across multiple stakeholders, with a strong focus on complex calendar management, travel coordination, meeting logistics, and day-to-day organization. The ideal candidate is highly organized, proactive, discreet, and comfortable working with senior professionals and confidential information.

This is an excellent opportunity for an Executive Assistant who enjoys being closely connected to a business, building strong working relationships, and helping a busy team operate efficiently.
Key Responsibilities

• Provide proactive administrative support to multiple senior professionals, anticipating needs and helping manage competing priorities.
• Manage complex and frequently changing calendars, including scheduling internal and external meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and last-minute changes.
• Organize logistics for meetings, conferences, team events, and other business activities.
• Assist with planning team meetings, offsites, and recurring team activities.
• Prepare and process expense reports and assist with related follow-up and reconciliation.
• Serve as a professional and responsive point of contact for internal and external stakeholders.
• Handle sensitive and confidential information with a high level of discretion and sound judgment.
• Work collaboratively with other administrative professionals to provide coverage and support as needed.
• Assist with special projects and other administrative needs as priorities evolve.
• Maintain a calm, flexible, solutions-oriented approach in a fast-moving environment.

Qualifications

• 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar professional support role.
• Experience supporting multiple senior-level professionals in a fast-paced corporate or professional services environment.
• Strong experience with complex calendar management and meeting coordination.
• Experience coordinating domestic and international business travel.
• Excellent organizational skills with the ability to prioritize multiple competing demands.
• Strong written and verbal communication skills.
• Demonstrated ability to work effectively with individuals across different levels and functions.
• High degree of professionalism, discretion, and confidentiality.
• Strong attention to detail and follow-through.
• Proactive problem-solving skills and the ability to anticipate needs.
• Advanced proficiency with Microsoft Office and the ability to quickly learn new technology and systems.
• A flexible, collaborative, and service-oriented approach.