Job Description
THE POSITION
Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior professionals within a fast-paced business environment. This role is responsible for helping executives maximize their time by anticipating needs, managing logistics, organizing information, and ensuring day-to-day operations run smoothly.
The ideal candidate is highly organized, proactive, and exercises excellent judgment while managing multiple priorities independently. Success in this role requires professionalism, discretion, adaptability, and a technology-forward mindset. Candidates should be comfortable leveraging modern productivity tools and AI-enabled technology to improve efficiency and streamline workflows.
RESPONSIBILITIES
The Executive Assistant will provide comprehensive support to senior leaders and teams, including:
Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior professionals within a fast-paced business environment. This role is responsible for helping executives maximize their time by anticipating needs, managing logistics, organizing information, and ensuring day-to-day operations run smoothly.
The ideal candidate is highly organized, proactive, and exercises excellent judgment while managing multiple priorities independently. Success in this role requires professionalism, discretion, adaptability, and a technology-forward mindset. Candidates should be comfortable leveraging modern productivity tools and AI-enabled technology to improve efficiency and streamline workflows.
RESPONSIBILITIES
The Executive Assistant will provide comprehensive support to senior leaders and teams, including:
- Manage complex executive calendars, prioritizing competing demands, resolving scheduling conflicts, and maximizing executives' time.
- Coordinate internal and external meetings, including scheduling, conference room reservations, visitor registration, technology setup, meeting materials, catering, and follow-up.
- Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute schedule changes.
- Prepare presentations, meeting materials, reports, research documents, and other information needed for meetings and business initiatives.
- Utilize Microsoft Office applications, collaboration platforms, AI productivity tools, and other business technologies to improve workflow efficiency and organization.
- Maintain organized systems for email management, task tracking, travel, meeting documentation, records, and recurring administrative processes.
- Build strong working relationships with executives, administrative teams, internal business partners, external contacts, and vendors.
- Provide backup support for other Executive Assistants to ensure seamless team coverage.
- Handle confidential information with discretion while exercising sound judgment regarding priorities, escalations, and independent decision-making.
- Support special projects, team events, onboarding activities, reporting, process improvements, and other operational initiatives.
- Minimum of 3 years of Executive Assistant or high-level administrative support experience, preferably within financial services, professional services, consulting, investment management, or another fast-paced corporate environment.
- Experience supporting multiple executives with complex calendars and competing priorities.
- Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, and other Microsoft Office applications.
- Interest in leveraging AI and emerging technologies to improve productivity and streamline administrative processes.
- Exceptional organizational skills, attention to detail, and follow-through across scheduling, travel coordination, meeting logistics, expense management, and written communication.
- Ability to work independently, prioritize effectively, and exercise sound judgment in a fast-paced environment.
- Strong interpersonal and communication skills with the ability to build trusted relationships across all levels of an organization.
- Flexibility to adapt to changing business needs while maintaining professionalism, composure, and a high level of service.
Numbers & Facts
| Location | Boston, MA |
| Industry | Staffing/Employment Agencies |
| Company Size | 20 to 49 employees |
| Year Founded | 1992 |
| Website | http://thepanthergrp.com |
About Company
The Panther Group is minority owned and certified, making diversity, equity and inclusion core components of our mission.
With our commitment to respecting and empowering our employees as individuals, diversity is a competitive advantage in the marketplace.
The Panther Group has a proven track record of connecting quality talent with the right position. We believe in a hands-on approach, with a focus on building lasting relationships with our Employees and our Clients. Our Employees find flexibility and growth to reach their career goals.
The Panther Group celebrates 25 years of recruitment and workforce solutions expertise.
Skills
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesFree resume builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Free resume builder