Executive Assistant

Our client, a global architecture and planning company, is seeking a Temporary Executive Assistant to support three of their partners. The opportunity would start as soon as they found the right person and would last through at least December. The office is located in Dumbo, Brooklyn and requires to be in office 5 days a week from 9am-6pm, with 1 hour for lunch. The role will pay up to $36.06/hr.

You will be responsible for:

• Coordinating complex domestic and international Partner travel, including itinerary changes and disruptions
• Managing priority, client-facing, and multi-party meetings across time zones, with routine calendar support as needed
• Drafting correspondence and serving as a point of contact for clients, consultants, vendors, and internal teams
• Coordinating meeting and workshop logistics, including briefing materials, visitor access, rooms, and catering
• Preparing and reconciling Partner expenses in Concur and supporting Partner timesheets in CMAP
• Maintaining Partner preferences, open items, recurring processes, and clear handover documentation
• Supporting architecture licensure administration and authorized stamping and signing processes as assigned
• Providing backup support for other Executive Assistants and visiting Partners based on agreed priorities

We seek a person who:

• Has 2+ years of Executive Assistant or comparable administrative experience, ideally supporting multiple senior leaders
• Has experience coordinating complex international business travel, preparing executive expenses, and managing changing priorities
• Is organized, proactive, detail-oriented, and calm under pressure
• Communicates clearly, uses sound judgment, and handles confidential information with discretion
• Is comfortable incorporating AI into daily workflows
• Enjoys working in a creative, international, and collaborative environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)