Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Buffalo, NY$52,000–$55,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Remote Administrative Support Specialist Mdc SolutionsRemote Administrative Support SpecialistAlabama, NYRemoteThis role is responsible for providing administrative assistance, client support, scheduling coordination, and general operational support in a remote work environment. MDC Solutions provides administrative, customer support, and business operations services to organizations across multiple industries.
Administrative Support Worker Lead - Lockport City School District AramarkAdministrative Support Worker Lead - Lockport City School DistrictLockport, NYAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
Administrative Direct Support Professional, Certified Day Services PeopleAdministrative Direct Support Professional, Certified Day ServicesBuffalo, New YorkWarmly welcomes employees and guests to the facility—clearly and cordially answers and transfers calls, delivers messages from voicemail and email and takes necessary action to address caller/visitor needs involving appropriate personnel. Ability to support people receiving services with repositioning, lifting and transferring as required by their person-centered plan, to sit for extended periods of time and to meet the physical requirements to react to emergency situations using CPR, SCIP-R.
Administrative Assistant to the Provost Amherst CollegeAdministrative Assistant to the ProvostAmherst, New YorkProvides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost’s entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost’s division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar’s office, and other administrative, tasks as assigned. Answers the main phone line for the provost’s office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes invoices; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.
Administrative Associate Canisius CollegeAdministrative AssociateBuffalo, NYGeneral office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications. Funded in part by the New York State Education Department, HEOP Students participate in a 4-week summer program, attend workshops, and meet regularly with program staff.
Administrative Associate Canisius UniversityAdministrative AssociateBuffalo, New YorkFull timeGeneral office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications. Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire 40 3(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays Tuition Benefits – Available for full-time employees and their qualified dependents .
Administrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, NYAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation.
Administrative Assistant StaffBuffaloAdministrative AssistantBuffalo, NYCheck the StaffBuffalo Job Postings , send in your resume , join Career Chats , sign up for Job Notifications , review our Job Seeker Resources , and follow us on LinkedIn , Facebook , Instagram , TikTok , YouTube , and Twitter/X ! As the Administrative Assistant, you'll provide a true white-glove client experience while supporting financial advisors with meeting preparation, account administration, reporting, and day-to-day office operations.
NewAdministrative Assistant Uniland Development CorpAdministrative AssistantSnyder Square, NY$22–$24 / hourWorking closely with all members of the sales team, this position is responsible for coordinating daily administrative activities, managing communications, maintaining accurate records, and supporting key sales processes. JOB SUMMARY The Administrative Assistant plays an integral role in supporting the Sales Department by providing administrative and clerical support that promotes efficient operations and a professional experience for both internal and external stakeholders.
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)Buffalo, NY$20–$25 / hourThis role is responsible for maintaining records, managing communications, coordinating renewals, performing data entry, and ensuring the efficient day-to-day operation of the office. We are seeking a detail-oriented Administrative Assistant to support a busy office environment by providing a wide range of administrative and operational support.
NewSchool of Nursing - Administrative Assistant, Undergraduate Programs D'Youville UniversitySchool of Nursing - Administrative Assistant, Undergraduate ProgramsBuffalo, NY$35,000–$40,950 / yearUnder the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education. The Administrative Assistant supports academic and administrative functions including scheduling, correspondence, records management, student progression tracking, accreditation activities, event coordination, and departmental projects.
Collector/Premium Accounting Administrative Assistant MerchantsCollector/Premium Accounting Administrative AssistantBuffalo, New YorkThe Collector/Premium Accounting Administrative Assistant is responsible for providing crucial support in collecting funds by performing tasks such as maintaining client histories, managing accounts, processing payments, and communicating with customers and law firms. Merchants Insurance Group, a Northeast leader in Property and Casualty Insurance, has an exciting and rewarding career opportunity for a Collector/Premium Accounting Administrative assistant to join our collaborative and dynamic Premium Accounting team in our Corporate Headquarters located in Buffalo, NY.
Administrative Assistant II Buffalo Federation of Neighborhood CentersAdministrative Assistant IIBuffalo, NYFull timeApproximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.
Administrative Assistant First Tek, Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Admin Administrative Assistant STAFF TODAYAdmin Administrative AssistantBuffalo, NYperforming data entry tasks and analyses of data in Division computer systems and databases. excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel.
Senior Administrative Assistant (Onsite- Buffalo, NY) M&T Bank CorpSenior Administrative Assistant (Onsite- Buffalo, NY)Buffalo, NY$20.55–$34.25 / hourInteract professionally with Bank executive management, senior leadership and applicable committee members, responding timely to questions and/or issues on organizational matters. This role blends strong traditional administrative support with advanced organization skills, critical thinking, and the ability to manage complex information, materials and workflows.
Senior Administrative Assistant - Banking Services M&T Bank CorpSenior Administrative Assistant - Banking ServicesBuffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
Senior Administrative Assistant M&T Bank CorpSenior Administrative AssistantBuffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
Estimating Department Administrative Assistant Sheridan HREstimating Department Administrative AssistantClarence, NYFull timeThe Estimating Department Administrative Assistant supports the estimating team by coordinating pre-sale and post-sale processes, managing project documentation, and ensuring smooth communication between customers, subcontractors, and internal teams. This role also assists with change orders, financial tracking, and general office operations, including supporting contractor estimate requests.
Administrative Assistant eTeam Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Administrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORKWe specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.
Administrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Operations Administrative Assistant ATI IncOperations Administrative AssistantLockport, NY$60,000–$70,000 / yearThis position is responsible for the daily administrative support for operations and maintenance, which includes supporting the employee scheduling and payroll processes for the department in accordance with collective bargaining agreement policies. Create and coordinate data bases and spreadsheets for required departmental reporting to include safety reporting, schedules, vacation logs, operations reports, salary premium pay, man hour reporting, etc.
Administrative Assistant- Cochlear Implant Specialist (35479) Buffalo Hearing & Speech Center IncAdministrative Assistant- Cochlear Implant Specialist (35479)Buffalo, NYPrimary responsibilities include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving CI DME, completing billing & documentation processes for CI DME in the electronic patient health records (IMS). Job Summary: Administrative Assistant- Cochlear Implant Specialist is responsible for supporting the Audiology Cochlear Implant (CI) team and patients, while providing excellent external and internal customer service.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Bookkeeper/Administrative Assistant Marchese Computer Products, Inc.Bookkeeper/Administrative AssistantBatavia, NYThe Administrative Assistant provides administrative support to all staff by collecting payment for services, answering/directing calls on a multi-line phone system, completing necessary typing, copying, and faxing, and maintaining accounting Quickbooks software, banking, and other records. Experience working in a computerized office environment with Quickbooks, word processing, database and spreadsheet skills sufficient to prepare correspondence, reports, and forms, including the willingness to learn new software applications.
Administrative Assistant MindlanceAdministrative AssistantElma, NY$22 / hourProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant HireTalentAdministrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant Horizon Health ServicesAdministrative AssistantNiagara Falls, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Horizon CareerAdministrative AssistantTonawanda, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
NewLegal Administrative Assistant Bond, Schoeneck & KingLegal Administrative AssistantBuffalo, NY$50,000–$60,000 / yearRequirements:*** Excellent organizational and time management skills* Strong written and interpersonal communication skills* In-depth working knowledge of Microsoft Word, Excel, and PowerPoint* Strong MS Office skills—TOC/TOA, formatting; comfort with document management* Ability to prioritize and complete multiple assignments in an accurate and timely manner.* Legal Administrative Assistant## Legal Administrative Assistant**Date:** April 1, 2026Bond, Schoeneck & King, PLLC, a law firm of more than 300 attorneys in over 30 practice groups, is accepting applications for a full-time Legal Administrative Assistant to support our litigation and labor and employment law departments in our Buffalo, New York office.
Administrative Coordinator The TJX CompaniesAdministrative CoordinatorLockport, New YorkCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
Clinical Administrative Assistant Hospice BuffaloClinical Administrative AssistantBuffalo, NY$21.25–$35 / hourGraduate of an accredited School of Licensed Practical Nursing with current LPN licensure or completion or an accredited Medical Assistant program with current MA certification in the State of New York, or relevant experience determined to be approximately equivalent. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
Clinical Administrative Assistant Hospice & Palliative Care Buffalo IncClinical Administrative AssistantBuffalo, NY$21.25–$35 / hourGraduate of an accredited School of Licensed Practical Nursing with current LPN licensure or completion or an accredited Medical Assistant program with current MA certification in the State of New York, or relevant experience determined to be approximately equivalent. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
GM Administrative Assistant , IAG1 Amazon.com IncGM Administrative Assistant , IAG1Niagara Falls, NYThe successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
Administrative Assistant, Western NY New York State Thruway AuthorityAdministrative Assistant, Western NYBuffalo, NY$48,925–$51,000 / yearWORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.
Senior Administrative Assistant - Cybersecurity M&T Bank CorpSenior Administrative Assistant - CybersecurityBuffalo, NY$20.55–$34.25 / hourBe the bridge between leadership and teams across the bank-answering questions, solving problems, and keeping information flowing smoothly. In this role, you will be supporting our Chief Information Security Officer and the Cyber leaders that directly report into the Security Officer.
Administrative Assistant (Assisted Living) DePaulAdministrative Assistant (Assisted Living)Cheektowaga, New York$18–$18.30 / hourFull timeWork Environment: Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. 3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and.
Administrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYMust be able to work independently ,solve problems ,at least one year experience in administrative setting .Valid drivers license ,reliable transportation. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonNYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Manager Youth Advocate Programs IncAdministrative ManagerBuffalo, NYIndividual is responsible for multiple office duties including but not limited to: preparing weekly paperwork, processing payroll, and maintaining confidential participant and personnel records. Summary of the Position: The Erie County program is seeking an Administrative Manager to provide office support for all aspects of the program.
Administrative Assistant ServproAdministrative AssistantTonawanda, New YorkWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant , you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Seasonal Administrative Professional Bonadio & Co LLPSeasonal Administrative ProfessionalBuffalo, NY$21–$23 / hourThe Bonadio Group is currently seeking Seasonal Administrative Professionals to support our Tax and Small Business Advisory Service Lines for the following time frames: August 2026 through October 2026. Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client-related correspondence, etc., to produce error-free work.
Administrative Assistant I Terracon Consultants IncAdministrative Assistant ICheektowaga, NYEssential Roles and Responsibilities: Under direct supervision, perform basic and routine general administrative tasks to support a department. General Responsibilities: Perform various administrative tasks to ensure efficient and effective performance of the department's administrative task.
Administrative Assistant McCarthy Tire Service CoAdministrative AssistantBuffalo, New YorkMust have strong experience in Microsoft Office product suite (Outlook, Word, Excel, PowerPoint), Must have strong organizational skills, time management skills, and close attention to detail. Working or exceptional knowledge of office equipment and computer software experience required.
NewSchool of Pharmacy - Faculty, Social & Administrative Sciences D'Youville UniversitySchool of Pharmacy - Faculty, Social & Administrative SciencesBuffalo, NY$80,000–$92,500 / yearUnder the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education. Teach required and elective courses in social and administrative sciences, pharmacy administration, health outcomes, pharmacy management, health policy, pharmacoeconomics, implementation science, population health, research methods, leadership, or related content areas.
Seasonal Administrative Professional The Bonadio GroupSeasonal Administrative ProfessionalBuffalo, New YorkThe Bonadio Group is currently seeking Seasonal Administrative Professionals to support our Tax and Small Business Advisory Service Lines for the following time frames: August 2026 through October 2026. Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client-related correspondence, etc., to produce error-free work.
Research Support Administrator, Community Health and Health Behavior CHHB University at BuffaloResearch Support Administrator, Community Health and Health Behavior CHHBBuffalo, NY$50,000–$60,000 / yearFiscal Year 2025-2026 Position Title: Research Support Administrator Community Health and Health Behavior (CHHB) CHHB Classification Title: Project Staff Associate Department: Community Health and Health Behavior (CHHB) Posting Number: R260039 Posting Link: https://www.ubjobs.buffalo.edu/postings/61403 Assist with At-Risk Budget Paperwork, work with PI and ATC to process the budget and required SPS paperwork to establish an at-risk account while waiting on new year funds.
Program Support Specialist-Caring Together Program Buffalo Federation of Neighborhood CentersProgram Support Specialist-Caring Together ProgramBuffalo, NYFull timeThis role manages incoming referrals, performs accurate data entry into electronic record‑keeping systems, generates weekly reports, and provides general administrative support to program staff and agency leadership. The Program Support Specialist is responsible for delivering day-to-day administrative, clerical, and operational support to ensure the Caring Together Program functions efficiently and effectively.