Executive Assistant & Business Partner to the CEO

Executive Assistant & Business Partner to the CEO - (San Francisco, CA)

Full-time | In-person | 5+ years of relevant experience required

FurtherAI is building the AI Workspace for Insurance, empowering underwriters, brokers, and carriers to automate routine work so they can focus on higher-value decisions. We move fast, prioritize clarity and quality, and value effective, high-integrity work.

The role

This is not a traditional EA job. Youll be the CEOs right hand: part Executive Assistant, part Executive Business Partner, and the owner of how it feels to work at FurtherAI day to day.

Youll own the CEOs time, priorities, and follow-through end to end, so the most important work keeps moving and nothing falls between conversations. Youll also build the workplace experience from the ground up: our office, our rituals, our offsites, and the small details that make a fast-growing team feel like a team.

The best person for this role acts as a force multiplier. You anticipate needs before theyre voiced, reduce the CEOs cognitive load, and bring the judgment to decide what deserves attention and what doesnt. As we scale, this role grows with you.

What youll do

Run the CEOs time and attention

• Own the CEOs calendar end to end: sequence priorities, protect focus time, anticipate conflicts, and decide what truly needs their time.

• Triage the CEOs inbox, surface what matters, and draft clear, thoughtful replies on their behalf.

• Coordinate complex scheduling across customers, investors, candidates, press, and the internal team.

• Plan travel and logistics end to end, with the right prep and follow-through built in.

• Handle occasional personal logistics (appointments, vendors, travel) with discretion and sound judgment.

Be a true business partner

• Make sure the CEO walks into every key meeting prepared: agendas, pre-reads, context, and whos in the room.

• Capture decisions and action items, then drive follow-through so nothing important gets lost.

• Build and run a lightweight operating system for priorities, open loops, and commitments.

• Own logistics and prep for board meetings, investor updates, and leadership syncs.

• Take on special projects with the CEO and leadership team: research, process improvements, and cross-functional initiatives.

Own the workplace experience

• Run the San Francisco office: space, vendors, supplies, food, and making sure it works for the team every day.

• Plan team offsites, all-hands, celebrations, and customer or candidate events.

• Partner with Recruiting and People on onboarding, so every new hire feels welcome and productive from day one.

• Shape and scale our culture through rituals, engagement initiatives, and internal communications.

• Build the processes and documentation that help the office and team run smoothly as we grow across locations.

What success looks like

• First 30 days: You know the CEOs priorities, working style, and key relationships. Their calendar and inbox run smoothly, and youve got a handle on how the office runs today.

• First 90 days: Youre trusted to make calls on the CEOs behalf. Youve built the operating rhythm for meeting prep and follow-through, and youve run your first offsite or company event.

• First year: The CEO spends more of their time on the highest-impact work because of you. The workplace experience is something candidates notice and the team is proud of.

About you

• 5 to 8+ years supporting a founder, CEO, or C-suite leader, ideally at a fast-growing startup.

• Experience owning office or workplace operations, events, or team culture programs.

• Excellent judgment and discretion, with a track record of handling confidential information.

• Highly organized and detail-oriented without losing speed. You build structure where there is none.

• A clear, warm communicator who adapts to different styles and builds trust across every team.

• You anticipate needs, spot issues early, and fix them without being asked.

• Calm and effective in a high-stakes, fast-changing environment.

• Fluent in modern tools: Google Workspace, Slack, Notion, and AI assistants like Claude or ChatGPT.

• Based in San Francisco and excited to be in the office 5 days a week.

• Bonus: experience at an AI or B2B SaaS company.

This role is not for you if

• You prefer a rigid, predictable, or slow-moving environment.

• You want to manage rather than roll up your sleeves and do.

• Youre not excited about high ownership and hands-on execution.

• You cant work in person in San Francisco.

• Work/life balance is important to you

Why Join FurtherAI:

• Partner closely with founders/leadership at a fast-growing AI company

• Gain exposure and responsibility across all aspects of early-stage operations

• Help shape culture and foundational processes

• Receive competitive salary, equity, and benefits

• Join a team that values speed, communication, and craftsmanship

You can look forward to the following benefits:

• Fully covered, best-in-class health, dental, and vision benefits

• Competitive Compensation, meaningful stock options, company 401(k)

• Unlimited PTO

• Outstanding in-office culture in the heart of San Francisco

• Lunch and dinner onsite

• Team events, such as happy hours and off-sites

• Commuter benefits