Executive Assistant - Healthcare

Executive Assistant to the CEO’s Chief of Staff
The Panther Group is seeking an experienced Executive Assistant to support the Chief of Staff to the CEO within a fast-paced executive office environment. This is a temporary 2-month assignment with the potential for extension or possible temp-to-perm consideration based on performance and business needs.

The ideal candidate will have strong executive-level administrative experience, exceptional calendar management skills, and the ability to quickly step into a busy environment and provide immediate support.
Responsibilities

• Provide high-level administrative and executive support to the CEO’s Chief of Staff.
• Manage complex and frequently changing calendars, schedules, and meetings.
• Coordinate extensively with other Executive Assistants and executive-level stakeholders.
• Schedule and coordinate meetings across multiple teams and priorities.
• Manage competing priorities while maintaining accuracy and professionalism.
• Assist with meeting preparation, including materials, room setup, printing, and logistics.
• Provide general administrative and office support as needed.
• Assist with expense reporting and related administrative tasks.
• Communicate professionally with executives, assistants, employees, and other stakeholders.
• Handle sensitive information with discretion and sound judgment.

Qualifications

• 5+ years of Executive Assistant or senior-level administrative experience.
• Extensive experience supporting senior executives within a large organization.
• Expert-level proficiency with Microsoft Outlook and calendar management.
• Strong proficiency with Microsoft Teams, SharePoint, and OneDrive.
• Experience with Concur or similar expense reporting systems preferred.
• Exceptional organizational and time-management skills.
• Ability to manage frequent schedule changes and competing priorities.
• Strong written and verbal communication skills.
• Professional demeanor and strong executive presence.
• Sound judgment, discretion, and professional maturity.
• Ability to remain calm, organized, and adaptable in a fast-moving environment.
• Ability to quickly integrate into an established team and provide immediate support.

Work Environment
This position works within a fast-paced executive office with shifting priorities and significant interaction with other Executive Assistants.

Approximately 60% or more of the role will focus on calendar coordination, scheduling, and working with other Executive Assistants.

Pay Rate: up to $43.00 per hour depending on experience