Executive Assistant | Investment Management | Boston, MA

Executive Assistant | Investment Management | Boston, MA  

We are seeking a highly organized, proactive Executive Assistant to support a team of senior professionals in a fast-paced, collaborative environment. This role is ideal for someone who thrives on staying one step ahead, managing competing priorities, and providing exceptional administrative support with professionalism and discretion.

Compensation: $85,000-95,000
Schedule: Onsite 4 days/week

Key Responsibilities:

• Manage complex and ever-changing executive calendars, balancing competing priorities and resolving scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and last-minute changes.
• Organize internal and external meetings, including scheduling, logistics, meeting materials, technology, catering, and follow-up.
• Prepare presentations, reports, agendas, and other business documents with a high level of accuracy and professionalism.
• Process expense reports and maintain organized administrative systems and documentation.
• Handle confidential information with discretion and exercise sound judgment when managing sensitive matters.
• Provide backup support to other Executive Assistants and assist with special projects, team events, and process improvements as needed.

Qualifications:

• 3+ years of Executive Assistant or senior administrative experience in a fast-paced professional environment.
• Strong complex calendar management skills and experience coordinating extensive domestic and international travel.
• Exceptional organizational, multitasking, and time management skills with the ability to prioritize shifting deadlines.
• Strong verbal and written communication skills.
• Advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams.