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Executive Assistant / Office Manager

Daley and Associates

Boston, MA

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JOB DETAILS
SALARY
$38–$50 Per Hour
SKILLS
Calendar Management, Communication Skills, Competitive Research, Consulting, Detail Oriented, English Language, Establish Priorities, Executive Assistant Skills , Financial Services, Follow Through, Investment Management, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Office Management, Onboarding, Operations, Plan Meetings, Presentation/Verbal Skills, Professional Services, Spanish Language, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Boston, MA
POSTED
Today
Executive Assistant / Office Manager

We are currently seeking candidates for an Executive Assistant / Office Manager role with a highly successful investment management firm located in Boston, MA. The Executive Assistant / Office Manager will be responsible for supporting C-Suite executives and managing day-to-day office operations. The ideal candidate will be bilingual in English and Spanish, and have 3+ years of experience supporting executives, managing complex calendars, and coordinating travel arrangements.

This is a 3–6-month contract-to-hire position paying between $38-$50/hour (depending on experience).

This role supports a hybrid work model, consisting of 4 days on-site and 1 day remote per week.

Responsibilities:
  • Act as a key administrative partner to the CEO and senior leadership team, supporting both strategic needs and daily operations
  • Coordinate scheduling for multiple executives, including high-volume meetings and complex domestic and international travel arrangements
  • Organize and support meetings by coordinating agendas, materials, and all related logistics
  • Draft, edit, and manage executive communications, presentations, and briefing documents
  • Monitor competing priorities and ensure action items are tracked, progressed, and completed on time
  • Manage overall office functionality, including coordination with external vendors and support for onboarding and workspace setup
  • Serve as the central contact for office-related matters and operate as a reliable liaison with internal teams and external partners
  • Handle sensitive and confidential information with a high level of discretion while assisting with ad hoc initiatives and special projects
  • Provide additional support as needed
Qualifications:
  • Bachelor’s degree required
  • Minimum of 3–5+ years’ experience in an executive assistant, administrative, or office operations role within investment management, financial services, or a comparable professional services environment
  • Advanced working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
  • Full professional fluency in both English and Spanish, with strong written and verbal communication skills
  • Demonstrated ability to organize, prioritize, and manage time effectively in a fast-paced environment
  • Proven professionalism, sound judgement, and ability to maintain confidentiality
  • Strong follow-through capabilities paired with exceptional attention to detail


For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com

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About the Company

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Daley and Associates

Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.


Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2005
WEBSITE
http://daleyaa.com/

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