Executive Assistant- Oil & Gas

AKHIRE is currently recruiting for the following position:

• Oversee the day-to-day operation of the Anchorage office to ensure an efficient, organized, and professional work environment.
  
• Serve as the primary point of contact for office-related inquiries.
  
• Coordinate office maintenance, repairs, and facility services to ensure a safe and professional work environment.
  
• Maintain office supply inventories and coordinate purchasing.
  
• Manage relationships with office vendors, service providers, and equipment suppliers.
  
• Coordinate mail, shipping, courier services, and deliveries.
  
• Welcome visitors and manage front-office reception activities.
  
• Coordinate routine technology needs with internal staff and external IT providers including computers, mobile devices, printers, and office equipment.
  
• Maintain the corporate event and sponsorship calendar.
  
• Ensure the office is maintained in a clean, safe, and professional manner.
  
• Manage the President & CEO's business and personal calendar, travel arrangements, and expense reporting.
  
• Coordinate calendars for executive leadership and departmental meetings.
  
• Schedule meetings using Microsoft Teams and coordinate conference room reservations.
  
• Prepare meeting agendas, presentation materials, and meeting follow-up.
  
• Assist with purchasing card administration and expense documentation.
  
• Plan and coordinate internal and external company events, meetings and functions. 
  
• Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
  
• Develop event timelines and ensure milestones and deliverables are completed on schedule.
  
• Coordinate branded promotional merchandise ordering, inventory management, and distribution.
  
• Support company sponsorships and community engagement activities.
  

Requirements

Proficiency with Microsoft Office Suite

Must be able to pass a drug screen and background check.