Executive Assistant (Onsite)

Job Description: As the Executive Assistant you will be a key strategic and tactical member of the Executive Team. Reporting directly to the Chief Medical Officer as well as other executive leaders. With a span of responsibilities including primary administrative support managing materials for board meetings, daily operations for teams and executives as assigned. You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for Heartflow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice.

Job Responsibilities:

• Administrative support for the assigned executives includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events.
• Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics.
• Act as liaison for the executives while maintaining strict confidentiality with both external contacts and internal relationships with the executive team, management, and employees. You will be the eyes and ears of the executives. • Partner with the executives to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication.
• Triage incoming calls and email. You will prioritize response needs and draft correspondence.
• Anticipate the needs of the executive team members.
• Suggest and implement tools for company communication and collaboration to improve overall business processes.
• Support the daily operations and administration of the assigned office by managing mail and packages, supply management, front desk oversight, facility & vendor management (maintenance, vendor relations, etc.)

Skills Needed:

• Excellent communicator and strategic thinker.
• Proven problem solver who can work independently under little supervision.
• 5+ years partnering with C-Level Executives.
• Thrive in the fast-paced start-up environment while maintaining composer in stressful situations.

Educational Requirements & Work Experience:

• Bachelor's Degree or relevant work experience required.
• Experience working for medical device, diagnostic product development, or MedTech companies.

A reasonable estimate of the yearly base compensation range is $100,998 - $155,000 cash bonus.