1000 Darden Center Dr, Orlando FL 32837
Job Description
JOB OVERIVEW:
The Executive Assistant will provide administrative support to the Brand Presidents of Yard House and Seasons 52.
ROLES AND RESPONSIBILITIES:
- Provide executive level administrative support to multiple leaders
- Provide administrative support to other leaders when needed
- Maintain calendar in Outlook and coordinate scheduling of appointments and meetings
- Handle information in a confidential manner with high integrity
- Interact professionally with all levels of the organization as well as outside vendors and partners
- Serve as liaison between brand leadership team and other RSC/Operation Teams
- Complete major job responsibilities with limited direction
- Make travel arrangements and prepare itineraries
- Manage and keep assigned departments in running order (ordering office and other supplies, arranging for upkeep of office and equipment when necessary)
- Prepare and audit expense reports
- Screen/route calls; take clear, concise and accurate messages
- Sort/prioritize and distribute mail
- Proactively handle and resolve routine issues
- Update and organize files and maintain files
- Involvement in special projects; creating reports, owning leadership/RSC rosters for birthday/anniversaries, address list, etc
- Schedule, coordinate, and follow-up on staff and other required meetings - Ex: Quarterly RSC Team Meetings
- Process Invoices
- Plan and execute brand Team Meetings and Events
- Assist in performance management process
- Support HR Team as needed with Conference & Meetings, shipping of materials/items, partnership with managing Halo and recognition gifts
REQUIRED TECHNICAL SKILLS:
- Minimum of five years administrative professional experience in a fast-paced environment with minimal supervision and multiple supervisors
- Expertise in Microsoft Word, PowerPoint, Excel and Strong Outlook skills
REQUIRED EDUCATION:
- High school diploma or equivalent
OTHER KEY QUALIFICATIONS:
- Ability to work under pressure and handle multiple priorities with minimal supervision
- Solid teamwork and interpersonal skills; enjoys working with multiple customers; is courteous, creative, enthusiastic, positive, and customer oriented professional
- Ability to provide exceptional customer service focus with all levels within and outside of the organization; including frequent interaction with executives
- Ability to self-start and engage appropriate resources as needed-work independently on most aspects of job
- Ability to appropriately handle sensitive and confidential information with a high level of discretion
- Ability to handle multiple tasks in a fast-paced environment while using sound judgment to make accurate, efficient decisions
- Ability to adapt and flex as the brand team comes together and work evolves
- Excellent organizational and follow-through skills, attention to detail
- Excellent written and verbal communication skills and the ability to interact professionally with other departments, and outside contacts
- Flexibility to work overtime, if needed
PREFERRED SKILLS AND EXPERIENCE:
- Post high school secretarial course work or college courses
- Prior experience reporting to Vice President-level and above
State Benefits Overview
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