Facilities Office Assistant

Position Details

Position Information

Job Title Facilities Office Assistant Department Facilities - Operations & Office Administration Terms and Hours Weekdays, up to 20 hrs/wk Job Category Student Employment Hourly Wage Portland Metro Minimum Wage ($16.80) Job Summary

This position reports to the Office Coordinator in the Facilities Services Office. Duties will include answering the phone, creating documents within Microsoft Office and Canva; entering data into TMA software; and other various office tasks. We request a minimum of 2 hours per shift. For the Fall semester, we are specifically looking for Tuesday/Thursday availability. The hours available to work are Monday through Friday, between 8:00am-4:30pm.

Core Duties

• Answering the office phone, and greeting incoming visitors
• Data input, filing documents
• Creating documents and spreadsheets within Word, Excel and Canva
• Project assistance
• Driving department vehicles on campus for mail pickup and project-based work
• Other relevant tasks as assigned

Minimum Qualifications

• Responsible and reliable
• Focused worker
• Ability to follow directions, work under supervision and independently
• Organized

Preferred Qualifications

• Experience in Customer Service

Physical Requirements

• Ability to drive

Posting Detail Information

Posting Number SE1040-2023 Number of Vacancies Multiple Estimated Start Date 08/17/2026 Open Date 07/13/2026 Close Date 09/01/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you available to work Tuesdays and/or Thursdays?

• Yes

• No

• • What is your weekly availability to work during the hours of 8:00am - 4:30pm Monday - Friday? How many total hours a week would you prefer to work?

(Open Ended Question)

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents