Job Description
Key Responsibilities
Administrative & Coordination
Skills & Qualifications
Required
Administrative & Coordination
Skills & Qualifications
Required
Administrative & Coordination
- Provide day-to-day administrative support to leaders and the broader team (calendar management, meeting scheduling, note-taking, follow-ups).
- Coordinate internal and external meetings, including agendas, materials, and logistics.
- Track key deadlines, deliverables, and recurring business routines; follow up with stakeholders to ensure completion.
- Maintain organized digital and physical filing systems for documents, contracts, and records.
- Perform light invoicing tasks, including:
- Entering invoice data into systems/platforms.
- Matching invoices to purchase orders or contracts where applicable.
- Routing invoices for approval and tracking status.
- Assist with basic expense tracking, coding, and reconciliation in partnership with Finance.
- Support month-end or quarter-end administrative tasks (e.g., pulling reports, checking for missing invoices, validating simple totals).
- Accurately enter and update data in spreadsheets, trackers, and internal systems.
- Regularly audit data for completeness, consistency, and accuracy.
- Generate, update, and distribute recurring reports or dashboards (e.g., status trackers, simple performance summaries) as requested.
- Arrange domestic and occasional international travel (flights, hotels, ground transportation) in line with company policy and budget.
- Prepare detailed travel itineraries and support last-minute changes or issues as needed.
- Assist with planning small team events, workshops, and offsites, including venue research, logistics, and attendee coordination.
Skills & Qualifications
Required
- 5+ years of experience in an administrative, coordinator, or operations support role (or equivalent).
- Strong organization and time-management skills; able to handle multiple priorities and deadlines.
- High attention to detail, especially in data entry, documents, and numbers.
- Comfort with basic invoice processing, expense handling, or accounting support.
- Proficiency with:
- Microsoft Office / Google Workspace (Excel/Sheets, PowerPoint/Slides, Word/Docs).
- Basic data entry and tracking using spreadsheets and/or business systems.
- Excellent written and verbal communication skills; able to work professionally with internal and external partners.
- Ability to handle confidential information with discretion and professionalism.
- Experience supporting invoicing, finance, legal, or procurement teams.
- Familiarity with contract management, e-signature tools, or document management systems.
- Experience in a fast-paced, matrixed corporate environment.
- Detail-Oriented: Spots errors and gaps in data, documents, and processes.
- Reliable & Proactive: Anticipates needs, follows up without being asked, and closes loops.
- Collaborative: Works well with cross-functional teams (Finance, Legal, Operations, etc.).
- Problem Solver: Stays calm under pressure and finds practical solutions to day-to-day issues.
Administrative & Coordination
- Provide day-to-day administrative support to leaders and the broader team (calendar management, meeting scheduling, note-taking, follow-ups).
- Coordinate internal and external meetings, including agendas, materials, and logistics.
- Track key deadlines, deliverables, and recurring business routines; follow up with stakeholders to ensure completion.
- Maintain organized digital and physical filing systems for documents, contracts, and records.
- Perform light invoicing tasks, including:
- Entering invoice data into systems/platforms.
- Matching invoices to purchase orders or contracts where applicable.
- Routing invoices for approval and tracking status.
- Assist with basic expense tracking, coding, and reconciliation in partnership with Finance.
- Support month-end or quarter-end administrative tasks (e.g., pulling reports, checking for missing invoices, validating simple totals).
- Accurately enter and update data in spreadsheets, trackers, and internal systems.
- Regularly audit data for completeness, consistency, and accuracy.
- Generate, update, and distribute recurring reports or dashboards (e.g., status trackers, simple performance summaries) as requested.
- Arrange domestic and occasional international travel (flights, hotels, ground transportation) in line with company policy and budget.
- Prepare detailed travel itineraries and support last-minute changes or issues as needed.
- Assist with planning small team events, workshops, and offsites, including venue research, logistics, and attendee coordination.
Skills & Qualifications
Required
- 5+ years of experience in an administrative, coordinator, or operations support role (or equivalent).
- Strong organization and time-management skills; able to handle multiple priorities and deadlines.
- High attention to detail, especially in data entry, documents, and numbers.
- Comfort with basic invoice processing, expense handling, or accounting support.
- Proficiency with:
- Microsoft Office / Google Workspace (Excel/Sheets, PowerPoint/Slides, Word/Docs).
- Basic data entry and tracking using spreadsheets and/or business systems.
- Excellent written and verbal communication skills; able to work professionally with internal and external partners.
- Ability to handle confidential information with discretion and professionalism.
- Experience supporting invoicing, finance, legal, or procurement teams.
- Familiarity with contract management, e-signature tools, or document management systems.
- Experience in a fast-paced, matrixed corporate environment.
- Detail-Oriented: Spots errors and gaps in data, documents, and processes.
- Reliable & Proactive: Anticipates needs, follows up without being asked, and closes loops.
- Collaborative: Works well with cross-functional teams (Finance, Legal, Operations, etc.).
- Problem Solver: Stays calm under pressure and finds practical solutions to day-to-day issues.
Numbers & Facts
| Location | Saint Louis, MO |
| Industry | Computer/IT Services |
| Company Size | 100 to 499 employees |
| Year Founded | 1983 |
| Website | http://www.envision.com/ |
About Company
Envision LLC , is a premier technology solutions and staffing provider headquartered in St. Louis, Missouri, with branch offices in Phoenix, Arizona, and Marshalltown, Iowa. Since 1983, we have grown our staff and capabilities to develop and implement comprehensive technology solutions and provide high-level staff augmentation services.
Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Billingunmatched
- Budgetingunmatched
- Business Solutionsunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Contract Managementunmatched
- Corporate Policiesunmatched
- Cross-Functionalunmatched
- Data Entryunmatched
- Detail Orientedunmatched
- Document Managementunmatched
- Event Managementunmatched
- Expense Trackingunmatched
- Financeunmatched
- Financial Administrationunmatched
- Legalunmatched
- Logisticsunmatched
- Meeting Minutesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Operational Supportunmatched
- Organizational Skillsunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Project Trackingunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Reconciliationunmatched
- Reimbursementunmatched
- Reporting Dashboardsunmatched
- Spreadsheetsunmatched
- Team Playerunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Willing to Travelunmatched
- Writing Skillsunmatched
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