Vibrant Minds
Applied Behavioral Pediatrics
891 O’Hare Pkwy Ste 200, Medford OR 97504
Financial & Administrative Coordinator
Vibrant Minds — Applied Behavioral Pediatrics | Medford, Oregon
Full-Time | On-Site | Up to $33.65/hour DOE | Benefits after 90 days
Are you the person who reconciles to the last cent and keeps an office running smoothly — who won’t let an invoice, a payroll error, or a loose end slip through the cracks?
We’re a growing multidisciplinary pediatric practice in Medford, and we’re looking for a Financial & Administrative Coordinator to work directly with our Director of Operations. This is the role for someone who takes satisfaction in keeping the business side of a practice accurate, organized, and on time — paying what we owe, making sure every team member is paid correctly, and keeping the office running behind the scenes.
This person owns this position. You’ll handle the day-to-day financial administration of the practice — accounts payable and payroll — and provide administrative support to practice leadership, backed by organized records and documented processes that you’ll help build as we grow.
What You’ll Do:
Core Responsibilities:
Supporting Responsibilities:
- Build and maintain organized electronic filing for financial and administrative records.
- Write and update standard operating procedures for our financial and administrative processes.
- Support new-hire onboarding and vendor/contract tracking as needed.
- Cross-train on front desk to provide backup coverage.
- Take on project work as we grow.
What We’re Looking For:
- Hands-on QuickBooks experience.
- Two or more years of experience in accounts payable, payroll, bookkeeping, or office administration.
- Strong numbers accuracy and reconciliation skills.
- Strong organization and the ability to manage multiple priorities and deadlines.
- Clear, professional written communication.
- Comfort with Microsoft 365 and cloud-based financial and payroll systems, and a willingness to learn new ones.
- Discretion with confidential employee, financial, and health information.
- Someone who raises problems early rather than hoping they resolve themselves.
Especially Helpful:
- Payroll processing experience with ADP or a similar platform.
- Experience in a healthcare or medical office setting.
- Familiarity with HIPAA.
Why This Role:
You’ll work directly with practice leadership and see how a healthcare organization actually runs its finances and operations — accounts payable, payroll, and office administration. We’re building infrastructure, not just maintaining it, and you’ll have real input into how these systems get designed. We’re a mission-driven practice serving children with neurodevelopmental differences and their families. The financial and operational work you do makes that clinical work possible.
Compensation & Benefits:
- Up to $33.65 per hour depending on experience.
- Full-time, on-site, standard business hours.
- Health, dental, and vision insurance.
- Paid vacation and paid sick time.
- 401k.
- Professional development and certification support.
To Apply:
Send your resume and a brief note about why this role interests you to
Johni@VibrantMindsABP.org
. Applications reviewed on a rolling basis.
Vibrant Minds is an equal opportunity employer. We are committed to a workplace free from discrimination on the basis of any protected status.