FL-DOH-CMS-Administrative Assistant

Administrative Assistant

Position: Administrative Assistant

Location: 2020 Capital Circle SE Tallahassee, FL 32399

Duration: 10+ Months

Shift: M-F 8-5

Work Environment: In-Office - Professional office environment

Dress Code: Business Casual

Candidate Responsibilities:

• Providing administrative support to the Chief of Medical Services
• Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.
• Answer and re-direct calls on a multi-line phone system as directed by the Department.
• Sort and distribute (internal and external) mail as directed by the Department.
• Greet and assist visitors in finding the correct destination as directed by the Department
• Ensures compliance with DOH policies and procedures.
• Assists the Bureau Chief in coordinating daily operational functions within the Division.
• Coordinates, reviews, edits, and formats outgoing correspondence.
• Drafts, formats, and completes routine memos and letter within established timeframes.
• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.
• Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.
• Coordinates and makes arrangements pertaining to conference calls.
• Attends staff and other meetings as required.