Forest Hills School District - Administrative Assistant Exempt III - Business Operations Specialist (Central Office)

FOREST HILLS LOCAL BOARD OF EDUCATION JOB DESCRIPTION

Board

Approved :

10/21/2026

Title :

Administrative

Assistant

Exempt

III

-

Business

Operations

Specialist

Reports

To :

Treasurer

and

Director

of

Business

Operations

Employment

Status :

Full

Time

Terms

of

Employment :

256

days

FLSA

Status :

Non-Exempt

Qualifications :

1. Minimum of High School Diploma or equivalent, Associate or Bachelor's Degree

preferred.

2. Minimum of two years accounting or bookkeeping experience including accounts

payable,

accounts

receivable,

payroll,

general

ledger

and

financial

reports.

3. Ability to perform several tasks concurrently with ease and professionalism, while

meeting

critical

deadlines.

4. Ability to skillfully utilize Excel, Microsoft Office Suite programs and other web-based

applications.

5. Ability to communicate clearly and concisely, verbally and in writing. 6. Ability to keep employee and client matters strictly confidential. 7. Ability to provide excellent customer service through highly proficient interpersonal

skills.

Definition : Perform work, including but not limited to: maintaining compliance with all contracts and/or bidding

regulations;

purchasing

materials

and

equipment;

conducting

invoice

activities;

paying

vendors

for

services

or

delivered

materials;

providing

inventory

support;

and

performing

clerical/

administrative

functions.

Essential Functions : A. CONSTRUCTION MANAGEMENT

Files

and

maintains

contracts.

Ensures

legal

and

board

policy

compliance

with

contracts

and

bidding

process.

Maintains

fidelity

to

schedules.

Attends

and

prepares

agendas

and

minutes

for

Technology

and

Facilities

Board

Committee. B. GENERAL ACCOUNTING - Food Service

Posts

appropriations,

revenue,

transfers

and

receipts

for

Food

Service

Funds.

Processes

payments

of

verified

purchase

orders

and

verify

vendors

.

Maintains

information

for

1099

processing.

Maintains

data

for

GAAP

(Generally

Accepted

Accounting

Principles)

conversion.

Processes

warrants

for

refunds.

Manages

fee

waivers

and

refunds.

Prepares

receipt

postings

from

electronic

pay

reports

and

from

schools'

paperwork. C. ADMINISTRATIVE ASSISTANT

Responsible

for

requisitions

and

budgeting

process

for

Business

Operations

Budget.

Responsible

for

requisitions

and

budgeting

process

for

Permanent

Improvement

Fund.

Collects

completed

Board

Approved

Contracts.

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Represents

the

district

professionally,

fosters

goodwill

and

public

support,

and

serves

as

a

positive

role

model.

Builds

respectful,

collaborative

relationships

with

colleagues

and

others

while

contributing

to

a

positive

and

effective

work

environment. D. FIXED ASSETS

Maintains

fixed

asset

data

in

the

EIS

system

-

distribute

tags,

add,

dispose

and

transfer

items.

Prepares

and

distributes

inventory

reports

and

materials

for

verification

and

updates

the

inventory.

Submits

fixed

asset

financial

information

to

the

Ohio

Department

of

Education

and

for

Generally

Accepted

Accounting

Principles

(GAAP)

reportings. E. COMMERCIAL INSURANCE

Works

with

insurance

agent

to

process

insurance

renewals

for

Property,

Casualty,

Auto,

Cyber,

Flood,

and

Fiduciary

Insurance.

Submits

claims

against

active

insurance

policies.

Create

Purchase

Orders

for

insurance

premiums

and

deductibles

when

claims

are

submitted.

Collects

Certificates

of

Insurance

from

vendors. F. FMX

Act

as

the

Administrator

for

FMX

Work

Order

and

Facility

Use

Software.

Add

users,

create

workflows,

collect

insurance

documentation.

Communicate

pertinent

facility

use

information

to

Accounts

Receivable

for

billing. G. OTHER

Performs

other

duties

as

assigned.

Prepares

reports

as

requested.

Maintains

a

professional

appearance,

demonstrates

punctuality

and

dependable

attendance,

completes

assigned

responsibilities,

and

maintains

confidentiality. ADDITIONAL WORKING CONDITIONS: 1. Duties are primarily performed in a standard office environment with frequent computer use

and

prolonged

sitting;

2.

Occasional

travel

between

district

buildings

may

be

required;

and

3.

Ability

to

occasionally

lift

and

carry

up

to

50

pounds. NOTE: The above statements are intended to describe the general nature and level of work being performed

by

the

person(s)

assigned

to

this

job.

They

are

not

intended

to

be

an

exhaustive

list

of

all

responsibilities,

duties,

skills

and

physical

demands

required

of

personnel

so

classified. Forest Hills School District is an equal opportunity employer. Forest Hills Schools does not discriminate nor tolerate

harassment

in

its

employment

opportunities,

educational

programs

or

activities

for

any

reason

including

on

the

basis

of

race,

color,

religion,

national

origin,

sex,

disability,

military

status,

ancestry,

sexual

orientation,

age

or

genetic

information.

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FOREST HILLS LOCAL BOARD OF EDUCATION JOB DESCRIPTION ACKNOWLEDGEMENT Title :

Administrative

Assistant

Exempt

III

-

Business

Operations

Specialist

Position Incumbent: This job description in no manner states or implies that these are the only duties and responsibilities to be

performed

by

the

position

incumbent.

The

incumbent

will

be

required

to

follow

the

instructions

and

perform

the

duties

required

by

the

incumbent's

supervisor,

appointing

authority,

or

designee.

____

____

(Local

Superintendent

or

designee)

(Date) My signature below signifies that I have reviewed the contents of my job description and that I am aware of

the

requirements

of

my

position.

I

am

able

to

perform

the

key

functions

of

the

position.

____

____

(Signature)

(Date) Forest Hills School District is an equal opportunity employer. Forest Hills Schools does not discriminate nor tolerate

harassment

in

its

employment

opportunities,

educational

programs

or

activities

for

any

reason

including

on

the

basis

of

race,

color,

religion,

national

origin,

sex,

disability,

military

status,

ancestry,

sexual

orientation,

age

or

genetic

information.

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