Front Desk Receptionist / Administrative Coordinator

Location: Huntington Beach, CA

Schedule: Full-Time | Onsite | Monday-Friday | 8:00 AM - 5:00 PM

Be the Face of Our Organization

Are you a people person who enjoys creating great first impressions and keeping an office running smoothly? We're looking for a professional, organized, and customer-focused Front Desk Receptionist / Administrative Coordinator to join our team in Huntington Beach.

This is an excellent opportunity for someone who takes pride in their work, enjoys supporting others, and thrives in a fast-paced environment. We are seeking a dependable and reliable professional who can be counted on to maintain a welcoming office environment while ensuring daily administrative operations run smoothly and efficiently.

What You'll Do

• Serve as the first point of contact for visitors, clients, and employees, creating a warm and professional experience.
• Answer and manage incoming calls on a multi-line phone system, directing inquiries efficiently and accurately.
• Coordinate and distribute show kits, labels, and event-related materials.
• Process incoming and outgoing mail, shipments, and deliveries.
• Provide administrative support including filing, scanning, copying, document management, and data organization.
• Maintain CRM records and ensure files are accurate and up to date.
• Manage office supply inventory and coordinate equipment maintenance when needed.
• Keep the reception area and office organized, professional, and welcoming.
• Handle confidential information with discretion and professionalism.
• Assist leadership and team members with various administrative projects and special assignments.

What We're Looking For

• 2+ years of receptionist, administrative, office support, or customer service experience.
• Strong communication and interpersonal skills with a positive, professional attitude.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Excellent organizational and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• Strong attention to detail and commitment to accuracy.
• Typing speed of 45+ WPM.
• Experience with CRM systems is a plus.
• A team-player mindset with a willingness to jump in wherever needed.
• Dependable, reliable, and punctual with a strong work ethic and commitment to consistent attendance.
• Takes ownership of responsibilities, follows through on commitments, and can be trusted to complete tasks accurately and on time.
• Able to adapt to changing priorities while maintaining a positive attitude and professional demeanor.

Why Join Us?

Stable full-time schedule with weekends off

Professional and collaborative work environment

Opportunity to make an immediate impact on daily operations

Diverse responsibilities that keep every day engaging

Supportive team that values professionalism, reliability, and growth

Join a company that appreciates team members who are dependable, accountable, and committed to success

Apply Today

If you're a reliable, organized professional who enjoys helping others, creating positive experiences, and being an integral part of a successful team, we'd love to hear from you. Apply today and bring your administrative expertise and exceptional customer service skills to our growing organization.

Pau $21-$24 DOE

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.