Front Office Administrator

Position: Front Office Administrator
Position Type: Full-Time, On-Site
Location: Chantilly, VA
Clearance Required: Active TS/SCI + CI Polygraph 

Position Summary

Waypoint's client is seeking a highly organized, proactive, and detail-oriented Administrator to provide executive and front office operational support for a mission-critical organization supporting the National Reconnaissance Office (NRO). This role serves as a key member of the front office, ensuring the seamless execution of day-to-day administrative and operational functions that enable senior leadership to remain focused on strategic priorities.

The ideal candidate is a polished professional with exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, high-visibility environment. Success in this role requires discretion, professionalism, strong communication skills, and the ability to anticipate leadership needs before they arise.

Key Responsibilities

• Provide front office and administrative support to senior leadership and corporate staff.
• Manage complex executive calendars, including scheduling, prioritization, and conflict resolution.
• Coordinate internal and external meetings, conference rooms, agendas, meeting materials, and attendee logistics.
• Assist with planning and executing leadership meetings, off-site events, strategic planning sessions, and team-building activities.
• Coordinate office logistics, including workspace assignments, desk moves, phone moves, and general office support activities.
• Support budget planning and tracking by maintaining financial records, monitoring expenditures, and assisting leadership with budget-related reporting.
• Prepare correspondence, presentations, meeting minutes, reports, and other executive-level documentation.
• Track action items and ensure timely completion of leadership tasks and deliverables.
• Coordinate with internal departments including facilities, IT, security, finance, and human resources to resolve operational issues.
• Maintain sensitive information with the highest level of confidentiality and professionalism.
• Identify opportunities to improve administrative processes and office efficiency.

Required Qualifications

• Active Top Secret/SCI security clearance w/current CI poly.
• Bachelor's degree preferred; equivalent professional experience will be considered.
• 8+ years of experience providing executive, front office, administrative, or program support within a Department of Defense, Intelligence Community, or Federal Government environment.
• Demonstrated experience managing executive calendars and coordinating meetings for senior leadership.
• Experience supporting office operations and coordinating administrative activities.
• Experience assisting with budget tracking, financial reporting, or resource management.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet competing deadlines.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Desired Qualifications

• Prior experience supporting the National Reconnaissance Office (NRO), Intelligence Community, or other classified government organizations.
• Experience coordinating executive off-sites, conferences, or strategic planning events.
• Familiarity with government travel coordination, office management, and facilities processes.
• Experience supporting senior executives, program managers, or corporate leadership in high-visibility environments.
• Demonstrated ability to work independently while collaborating effectively across multiple organizations.

Preferred Characteristics

• Exceptional professionalism and executive presence.
• Strong customer service mindset.
• Highly organized and resourceful.
• Able to anticipate leadership needs and solve problems proactively.
• Comfortable working in a dynamic, fast-paced environment with changing priorities.
• Trusted to handle sensitive and confidential information with discretion.

This position offers the opportunity to support a critical NRO mission while working directly with senior leadership in a fast-paced, collaborative environment where organizational excellence and operational execution are essential to mission success.