General Accounting Specialist I

Job Description:

Job Title: Accounting Operations Specialist 
Location: Pittsburgh PA 15272
Duration: 6 Months
Shift: 1st Shift 
Payrate: $30-$35 per hour on W2

This is a part-time position but is FULLY IN OFFICE. Hybrid work is not allowed in this role. The position may be filled 5 days/week or 3 days/week but cannot be more than 30 hours per week. The number of days (3-5) is negotiable, but the hours should not exceed 30/week.

Position Summary

The Accounting Operations Specialist –Office Services is an entry level professional role within Global Business Finance Services (GBFS), supporting the day to day financial operations that help keep business running smoothly.

This position supports the routine processing, tracking, and distribution of financial documents received at the Pittsburgh GBFS office. Working under close supervision, the role follows established procedures to ensure invoices, statements, utility bills, and checks are routed accurately and on time to the appropriate teams.

This role is ideal for individuals early in their careers who are interested in learning accounting operations, ERP systems, and shared services environments, while building strong organizational, analytical, and collaboration skills within a global company.

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Key Responsibilities

Under close supervision and following established procedures, the role will:

•Support the collection and tracking of routine financial documents (invoices, statements, utility bills, and checks) received across multiple ERP systems (Oracle, QAD, SAP, SCM).

•Log and organize incoming mail and financial documents using standard tracking tools to support timely processing.

•Distribute documents and checks to designated ERP teams or process owners in accordance with defined work instructions.

•Assist with check handling activities, including preparation for deposits and special handling requests such as FedEx overnight delivery, following documented procedures.

•Support the preparation and submission of routine journal entries (e.G., customer buying agreements, freight, and miscellaneous checks) using provided templates and guidance.

•Coordinate with Accounts Payable, Supply Chain, and Finance teams as directed to support document routing and process clarification.

•Follow standard controls and compliance requirements when handling financial documents and sensitive information.

•Provide administrative and operational support for periodic GBFS projects or accounting activities as assigned.

•Escalate issues, discrepancies, or process questions through established channels in accordance with standard escalation paths.

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Knowledge, Skills & Competencies

This role requires foundational professional knowledge and a strong willingness to learn:

•Developing knowledge of accounts payable, accounts receivable, invoicing, and check processing

•Ability to learn ERP systems and internal finance tools

•Basic organizational and planning skills to manage routine, high volume tasks

•Basic analysis and problem solving skills for clearly defined issues

•Clear verbal and written communication skills

•Willingness to follow controls, compliance requirements, and GBFS procedures

•Ability to work effectively in a structured, team based environment

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Experience Requirements

Minimum Required

•0–2 years of professional experience, including internships or entry level office roles

•Exposure to an office, finance, or shared services environment

Preferred

•Internship or academic exposure to finance, accounting, or business operations

•Experience handling financial documents or administrative processing

•Introductory exposure to ERP systems or financial software

•Proficiency with Microsoft Office, particularly Excel

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Education

•Bachelor’s degree or global equivalent in Accounting, Finance, Business, or a related discipline (preferred)

•Equivalent combination of education and early professional experience may be considered