Responsibilities
1. Cash Management
- Daily banking for sales, parts, and service.
- Daily reconciliation of bank deposits.
- Monitor Cash Clearing Accounts for a zero balance
2. Contracts
- Post into accounting all new & pre-owned car deals.
- Organize all paperwork in each deal for completeness and compliance.
- Verify and process payoff checks for trade-ins and mail to appropriate banks.
- Balance accounting posting with Sales and Finance figures.
- Verify contract funding.
- Check for accuracy in the application to ensure all information is complete.
- Review and reconcile accounting schedules.
- Maintain all schedules related to the contract desk.
- Process submittals and cancellations for aftermarket products.
- Process dealer trades and wholesale paperwork.
3. Accounts Payable/Receivable
- Manage and maintain all aspects of payments, from scheduling to verification.
- Prepare and disburse invoices to customers and vendors.
- Resolve issues with delinquent accounts by contacting and working with the customer.
- Reconcile transactions with statements.
- Maintain accurate financial records of all receivable transactions, verifications, etc.
- Secure financial data via data backups and security monitoring.
- Offer creative budget, cash flow, and other financial solutions as needed.
- Filing various paperwork
Qualifications:
- Proficiency in Microsoft Excel is required.
- A minimum of three years of experience in a dealership office setting is essential.
- At least three years of experience working with the CDK dealership computer system is necessary.
- Demonstrated ability to effectively present information and respond to inquiries from colleagues, managers, and customers.
- Maintain a cooperative and professional demeanor when interacting with fellow employees.
- Capability to satisfactorily perform all essential duties is mandatory.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to real-world scenarios.
- Possess the common sense and understanding required to execute instructions provided in both written and oral formats.
Other
Customer service skills * Excellent attention to detail * Works well in a team environment * Able to work with a diverse group of people
Physical Requirements
Surroundings
spend time indoors in air-conditioned areas.
Sitting
on a regular basis
for prolonged periods
Standing
on a regular basis
Walking
on a regular basis
Bending, twisting, and/or stooping
on a regular basis
Kneeling and/or Squatting
infrequently
Lifting
10 lbs to 25 lbs
infrequently
Reaching and/or lifting overhead
infrequently
Climbing
stairs
Repetitive hand/finger movement
on a regular basis
for prolonged periods
Grasping/grabbing with hands
on a regular basis
Pushing and Pulling
infrequently
Expectations
General Expectations
Determine management and quality requirements by asking questions and listening.
Attend company meetings as required.
Maintain a follow-up system that encourages follow-through with assigned projects.
Work evening, weekends, and holiday work hours as required.
Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
Understand the terminology of the business and keep abreast of technology changes in products and services.
Know and understand the federal, state, and local requirements which govern the company’s business.
Follow lawful directions from supervisors.
Understand and follow work rules and procedures.
Participate in performance management.
Interact well with others and be a positive influence on employee morale.
Uphold the company’s non-disclosure and confidentiality policies and agreements.
Job-Specific Expectations
Perform accounting functions by performing the following duties and responsibilities:
Research and solve payment discrepancies
Process credit card payments and credits
Make adjustments to accounts as needed
Prepare weekly manual deposits
Other assigned duties
The above job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of this position.