Grants Accountant

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.

Job Summary

The Grants Accountant position plays an essential role in managing and overseeing the fiscal aspects of grants received. Duties involve ensuring compliance with regulations and requirements of federal, state, city and privately funded programs. This position will perform all

contract and grant-related post award functions including but not limited to budget and expense analysis, monthly grant and contract invoicing, reconciliation, assisting with budget modifications, and associated communication with program staff. Additionally, the Grants Accountant will check and verify accounting data, enter data into the computerized accounting system and use our accounting system to research questions and generate reports to ensure DAP Health remains in compliance with financial and grant requirements. This position supports the Grant Accounting Manager in the annual audit process, while ensuring accuracy and effectiveness in all accounting procedures.

Supervisory Responsibilities: None

Essential Duties/Responsibilities

• Review funds received and ensure they are accurately recorded and posted in compliance with procedures, rules, regulations, and specific grant activities
• Provide financial documentation necessary for the preparation of grant invoicing to comply with funder reporting requirements
• Determine validity of, or liability for, invoices or charges and determine the proper accounting for such
• Make arithmetical calculations and verify totals, check the arithmetical accuracy of claims, warrants, vouchers or deposits, check and correct account or numerical records for arithmetical errors or proper coding
• Post financial transactions to accounts, journals, or ledgers
• Review grant coding on expenditures to ensure compliance
• Prepare invoices and reports for submission to funders, ensuring compliance with funder guidelines and timelines
• Monitor grant budgets
• Maintain complete and accurate grant files
• Proactively work with program staff to provide grant support
• Assist with the preparation and submittal of timely financial reports, ensuring accuracy and completeness
• Assist with the preparation of spenddown reports, monitor grant expenditures, and work with program staff on maximizing grant use
• Assist in monitoring budget modification timelines and the preparation and submission of budget modifications to funders
• Assist with the performance of grant close-out functions including related journal entries, reconciliations, invoices, and final cost reports
• Assist with periodic audits and provide outside auditors with documentation and analysis in response to requests for financial information
• Assist in month-end closings and fiscal year closings
• Assist in gathering documentation and information for auditors - external financial auditors and grant/funder auditors
• Operate standard office equipment, such as adding machine, computer, scanner, or duplicating machine
• Access patient-protected health information as needed
• Serve as backup for other positions in the department as needed
• Perform other duties as assigned

Required Skills/Abilities

• Ability to:

• Make mathematical computations quickly and accurately

• Operate standard office equipment which may include computers, calculators, adding machines, scanners, and duplicating machines

• Read, understand, and follow written and oral instructions

• Use computerized accounting systems

• Prepare data in the proper format for data entry

• Understand and maintain financial accounting files or other record systems

• Recognize and correct computational errors

• Accurately compare, post, and transfer numbers

• Understand transactions in terms of accounting codes and classifications

• Prepare routine and special financial reports

• Learn accounting systems

• Establish and maintain effective working relationships with others

• Extremely organized and detailed oriented with the ability to prioritize and maintain multiple projects simultaneously, meeting conflicting and tight deadlines

• Communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally.

Education and Experience

• Associate's degree in accounting or finance or a minimum of five years equivalent of experience
• Have working and detailed knowledge of the various modules in our Accounting System
• Knowledge of accounting methods, practices, and terminology of fiscal record keeping, business mathematics; checks, money orders, and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording, and controlling monies received and disbursed; basic mathematical/fiscal computer applications

Working Conditions/Physical Requirements

• This position is on-site at DAP Health Admin
• Ability to lift 24 pounds
• Operates in an office setting at times and requires frequent times of sitting, standing, repetitive motion, and talking