Hotel Division Administrative Assistant

The ancestors of the Sycuan Band of the Kumeyaay Nation existed many centuries ago as a community of people…a Tribe living together, farming, hunting and fishing to survive.

Much has changed since that time. Today the Sycuan Tribe governs its Reservation, owns and operates a Casino and a Golf Resort, and owns a number of other business ventures in the San Diego Region.

One attribute that remains unchanged, however, is Sycuans sense of community. Sycuan is more than just a business. Sycuan is a community of people working together toward a common goal. Whether you work in our state-of-the-art Casino, our beautiful Resort, or become a staff member in our Tribal Government division, you will be part of the Sycuan family.

Join our team as a Hotel Division Adminstrative Assistant!

Are you the kind of person who thrives on organization, enjoys keeping projects on track, and loves being the go-to support for a fast-paced team? Join our Hotel team as an Administrative Assistant and play a key role behind the scenes in helping multiple departments operate efficiently.

Job Purpose:

Provides administrative and clerical support to all Hotel Division Departments and assists in the coordination of department projects

Job Duties and Responsibilities:

(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)

• Provides administrative and clerical support by composing department reports, correspondence and interoffice memos, preparing, reviewing and correcting submitted payroll information within the scheduled pay period, processing, submitting and filing, onboarding and termination documents.
• Reviews and prioritizes incoming correspondence for the Hotel Division Managers review, approval, or signature, and maintains and updates the master filing.
• Places and receives office supply orders.
• Oversees the Hotel Division asset disposal process.
• Organizes and tracks department projects, deadlines, weekly schedules, and events by working and coordinating assignments with the Hotel Division management units on the casino/ hotel floor approved by the Manager.
• Provides timely communication of departmental information to department staff, and answering and screening inquiries regarding the Department on a daily basis.
• Maintains a professional department image by consistently communicating and presenting information in a professional manner in team member and business interactions.
• Assists in recognition of Team Member celebrations, representing the casino, and coordinating assistance for departmental projects as directed.
• Performs other duties as assigned.

Job Specifications:

Education and Experience:

Essential:

• High School Diploma or G.E.D.
• 3 years of office administration experience

Desirable:

• Casino work experience

Skills and Knowledge:

Essential:

• Ability to communicate and interact effectively with guests and team members
• Ability to prioritize and perform multiple tasks and assignments
• Ability to document and complete office forms
• Ability to maintain filing systems
• Ability to perform simple mathematical calculations
• Proficiency in word processing and spreadsheet applications
• Ability to appear for work on time
• Ability to maintain professionalism and composure
• Ability to understand and follow verbal directives and written directions
• Ability to accept constructive criticism

Desirable:

• Multi-lingual
• Proficiency in Microsoft Word and Excel

Supervisory/Managerial Accountability:

Direct: None

Indirect: None

If you enjoy being part of a community dedicated to creating a memorable guest experience, we invite you to explore career opportunities with Sycuan and join our winning team!